Recruitment Administration Specialist

**About Us**:
** Join our World of Talent.**

Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

The Role**:
** Would you like to be a vital part of a team dedicated to finding top talent? We would like to talk with you**

As a Recruitment Specialist, you’ll play a crucial role in our Talent Acquisition process, ensuring smooth and efficient operations at every stage. You will be responsible for **providing efficient and flexible administrative support** to the recruitment process as part of the Recruitment Administration team, and **acting as the main point of contact** for all queries related to the support function of the account.

** Key Accountabilities**:
** What you’ll be doing**:

- Processes more complex requests and provides support or training, as well as acting as a buddy to junior team members.
- Managing various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation.
- Completing reports and trackers accurately and to deadlines.
- Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors, and other account stakeholders.
- Ensuring stakeholders and colleagues are continually appraised and updated on the relevant processes, including changes, providing first-line support for managing and resolving escalations.
- Contributes ideas and actively participates in projects for cost savings, revenue generation, and operational efficiency (Ex. process and benchmark review, time study)
- Overseeing work allocation and reviewing accuracy of output for other (Senior) Recruitment Coordinators.
- Fully utilizes technology and other rollouts and changes implemented to the team.

**Skills & Experience**:
** You'll need to demonstrate**:

- Fluency in written and spoken** English and Spanish** is required.
- **Proven experience in recruitment operations or administrative support**, ideally within a multinational or fast-paced, client-driven environment.
- **Strong stakeholder management and communication skills**, with the ability to partner effectively with recruiters, hiring managers, and HR teams.
- **Excellent attention to detail and organizational abilities**, ensuring accuracy and compliance across all recruitment documentation and workflows.
- **Ability to prioritize and manage multiple requisitions and competing deadlines**, demonstrating ownership and accountability in every stage of the process.
- **A proactive and consultative mindset**, with the ability to identify process improvements and contribute to operational efficiency within the team.
- **Collaborative team player**, comfortable working across different regions and time zones, with a high degree of flexibility and adaptability.

**Other**:
** Why AMS?**

At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

** We offer**:

- Full training and support
- High value and challenging work
- A vibrant, diverse, and collaborative culture
- Flexible working
- A competitive reward and benefits package*
- The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies
- Details may vary slightly depending on your location, local labour law, etc.

** Our culture of inclusion and belonging.**
- **Details**:

- **Reference**:

- AMS28525
- **Closing**:

- 07/11/2025
- **Location**:

- Mexico, Monterrey
- **Schedule**:

- Full Time
- **Business area**:

- Administration
- **Sector**:

- Pharma Life Sciences
- **Employment Type**:

- Permanent