HR Coordinator

**_HR_**
**_ _**
**_Coordinator_**

**P**
**osition**
**R**
**eports**
**T**
**o***:
Human Resources Manager

**P**
**osition Directly supervises***:
No one

**Job division**:
Human Resources

**O**
**ver-**
**T**
**ime**
**S**
**tatus***:
Non-Exempt

**P**
**urpose**
**O**
**f**
**P**
**osition***:
Supports Human Resources (HR) by performing special projects and assisting with general administration of benefits, training, recruitment, hiring and development, and other human resource issues.

***

**To fulfill this position successfully, an individual must be able to perform each essential function satisfactorily.**

**E**
**ssential**
***
**F**
**unctions***:

- Develops rapport and strong work relationships with employees.
- Coordinates and communicates employee wage/hour changes with the Compensation Team and Payroll Department within established timelines.
- Provides support in salary benchmarking as necessary for newly created positions.
- Executes pre-payroll.
- Inquiries with supervisors/managers for the correct and timely delivery of weekly incidents (time payment, justification for absences, delays, permits, etc.)
- Organizes job fairs and/or massive recruitment when necessary.
- Interacts with and provides support to Safety and Workers Compensation Administration staff.
- Advises managers on performance and organizational matters such as hiring, promotions, counseling, performance feedback, disciplinary actions, etc.
- Researches and resolves employee complaints or concerns in a timely manner; seeks guidance from management as necessary.
- Executes all phases of personnel training process, including onboarding program and internal courses.
- Follows up on personnel on trial periods and temporary contracts.
- Serves as point-of-contact for employees and responds to frequent inquiries regarding new hire orientation, company policies and procedures benefits, retirement plans, vacation/sick time, leaves of absence, claims issues, and other related employment matters.
- Executes all phases of resignation process including but not limited to final paychecks, employee exit interviews, and human resources information system (HRIS) updates.
- Ensures HR databases and employee files maintained, updated, and accurate.
- Participates in administrative staff meetings and attends seminars as needed.
- Executes various reports, including but not limited to turnover, tardiness, absenteeism, and overtime.
- Assists employees with completion of Dental Authorization forms.
- Manages, assigns, and replaces food cards and badges for employees.
- Makes daily, weekly. and monthly internal communication posts on the most relevant topics in the lab.
- Participates in the review and update of department policies and procedures.
- Organizes events throughout the year, including but not limited to annual retention program and recognition program for birthdays, seniority, performance, etc.
- Performs other related duties and projects as business needs require at the direction of management.

The preceding functions have been provided as examples of the type of work performed by employees assigned to this job classification. Management reserves the right to add, subtract, or change the job functions.

**Minimum Qualifications**: T**he **requirements listed below are representative of the knowledge, skill, and ability necessary to **successfully **perform **the **essential function**s** **of the position**.**

**Education and Experience**:

- Bachelor’s Degree in Human Resources, Business Administration, or related discipline.
- Minimum three (3) years of Human Resources experience in a related position.
- Proficiency in English.
- Previous experience in a dental environment, a plus.

**Special Requirements/Certification**:

- None.

**Communication Skills***:

- Must possess proficient English skills, both written and verbal.
- Must possess effective oral communication and interpersonal skills with ability to deal with all levels of personnel in a professional and effective manner.
- Proven ability to develop strong relationships across multiple functions.
- Demonstrated written skills to convey high-level concepts in concise written form.
- Demonstrated persuasive communication skills.
- Ability to effectively present information and respond to questions from management and general stakeholders in initiatives.
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to create and compose written materials with proper English grammar and punctuation.
- Ability to communicate clearly with employees, management, and team members.
- Ability to convey information in a clear and concise manner.
- Ability to provide constructive feedback in a professional and non-threatening manner.
- Ability to communicate effectively in a multi-cultural business environment.

**Knowledge and Abilities**:

- Proficient knowledge of general office procedures.
- Proficient skills in the MS Office Suite (Excel, Word, Pow