Office, Facilities and General Assistant
hace 3 meses
Office, Facilities and General Assistant
Arbeitsort: Mexico City Arbeitszeit: Vollzeit Vertragsdauer: UnbefristetJob posting title
Office, Facilities and General AssistantJob summary
The Office, Facilities and General Assistant is responsible for managing general receptionist, facilities tasks, organizing corporate travels, monitoring office maintenance and wellness, providing support for minor activities in the different areas of the Mexico officeJob description
Responsibilities and Duties
RECEPTIONIST TASKS
To receive, attend, refer and make national and international phone calls. To receive suppliers and visits in general. To receive correspondence and forward it. To manage the Company's transfer and messaging services. To manage the payment orders for these services. To control the stock of office, supermarket and cleaning products, placing orders and replenishing supplies. To handle the fruit orders, as a benefit for employees, and check the stocks. To take the fingerprint records for the biometric access system to enter the building. Travels: manage national and international trips in accordance with corporate procedures, including flights, hotels, travelers insurance, transfers, and any other necessary tasks.FACILITIES
To search for new suppliers. Analyze supplier proposal scopes, find opportunities for improvement and savings. To manage maintenance tasks (breakdowns, bathrooms, among others). To act as a reference for employees to keep their offices neat and tidy. To periodically communicate what needs to be done, and raise awareness on the importance of the rules of coexistence. PO GeneratorWELLNESS
Execution of wellness tasks for ESET employees (execution and activation of benefits). Purchase of gifts for special dates, such as Mother's Day, Father's Day, Children's Day, birthdays and order of cakes, end-of-year gifts and Christmas boxes. Support in Hygiene, Safety and Environment tasks. Refilling of fire extinguishers, documentation required by the Municipality and inspections. Evacuation drill, signage and lighting. Support and execution of training tasks. Course inquiries, payment and follow-up of registrations. Coordination of meetings in the office, as well as smaller internal events of the Company.Assistant
Support to the sales area in follow-up activities for events with distribution channels keep in track the dates and resource needed, as well as assigning leads to the sales teams generated by Eloqua. Support to the marketing area, in the activities carried out in the facilities of the Mexico office. Support to HR area. Manage the use and scheduling of meeting rooms, organize the QBR's of the Mexico team. Organize monthly birthday meetings, ensuring in both cases the necessary supplies for the meetings. Manage office payments (services, purchases, payments to suppliers, treasury, taxes and rents) Maintain contact with the third-party accounting office that provides services to ESET to send the company's documentation to be accounted for according to the established criteria. Support in the follow-up of activities that allow the claiming of VAT derived from the activities of the company.Requirements
Education
Tertiary or university studies in progress in any career related to the company. (Desirable)Experience
At least 1 year experience in receptionist or Facilities positions Experience with suppliers, negotiation, and follow up (Excluded)Knowledge
Use of Office Package and Microsoft Outlook. (excluding Excel)Languages
Intermediate levelPersonal characteristics
Proactive, organized and methodical person. Internal customer service vocationCommunication
Very good communication skills.Job requisition
JR-04920 Office, Facilities and General Assistant (Open)Primary location
Mexico CityAdditional locations
Time type
Full time Jetzt bewerben-
Facilities and Field Support Coordinator
hace 5 meses
Mexico City SGI Global, LLC A tiempo completoSGI Global LLC is seeking fluent Spanish speaking Facilities and Field Support Coordinator to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to...
-
Executive Administrative Assistant
hace 4 meses
Mexico City Four Seasons Hotels and Resorts A tiempo completoAbout Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with...
-
Executive Assistant
hace 7 meses
Mexico City Sur A tiempo completoWe are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...
-
Administrative Assistant and Accounting
hace 5 meses
Mexico City Sequoia Connect A tiempo completoAt Sequoia Connect, we provide IT Services & technical recruiting services to global companies and we are looking for a full-scale Administrative Assistant to help continue with this growth. The Management Operations Team is looking for a Bilingual Administrative Assistant to help support the growth of our company and teams. The ideal candidate will partner...
-
Office Manager
hace 5 meses
Mexico City Spin Master Ltd A tiempo completoJob Description : What will you work on? The Office Manager proactively ensures the efficient and effective operation of Spin Master Mexico office including utilities, HVAC, Security, cleaning, floor-plan design, and construction. Ensures that the physical office and facilities and disciplines are in place to promote a safe and healthy work...
-
Office Coordinator
hace 4 meses
Mexico City Global Excel Management Inc A tiempo completoJob Description Position Purpose and Description This position is key to successfully organize the daily administrative operations and travel logistics of a fast-paced office environment, to interact effectively with a diverse group of people onsite and/or remotely, while at the same time performing the administrative coordination and meet the...
-
It & Facilities Coordinator
hace 4 meses
Mexico City SGI Global, LLC A tiempo completoSGI Global LLC is seeking It & Facilities Coordinator Qualifications:Mexican Citizen.Spanish FSI level 4/4.English FSI level 3/3. The position is located in Mexico City, Mexico. At least a Bachelor's degree in information technology, facilities management, or warehouses with at least two (2 years) of experience working in similar positions supporting...
-
Human Resources Assistant
hace 5 meses
Mexico City Lionbridge A tiempo completoHuman Resources Assistant Mexico City, Mexico Human Resources Assistant As an HR Assistant, you will gain valuable, hands-on experience supporting our global HR operations. This entry-level position is perfect for someone eager to launch their HR career within a fast-paced, international environment. You will collaborate with our HR team to...
-
HR- Administrative Assistant
hace 1 mes
Mexico City The Sherwin-Williams Company A tiempo completoThe primary focus of the Full-Time HR Assistant-reception is to provide HR administrative support to the Corporate Shared Services Center Offices. , Employees, Managers and HR Business Partners within the company. This position requires excellent time management, communication skills and the ability to maintain confidentiality while prioritizing their...
-
Accounting and Finance Assistant
hace 5 meses
City, México Edelman A tiempo completoThe responsibilities of the Accounting and Finance Assistant includes budgeting, reporting, and bookkeeping. The applicant also helps manage accounts, prepares financial records, and gives administrative support to the organization's accounts department. This entry-level position requires at least an associate degree in accounting, finance or similar. Main...
-
Driver and Branch Sales Assistant
hace 4 meses
City, México Winsford 1-5 BID A tiempo completo**Company**:City Plumbing**Job Type**:Full Time - Permanent**Hours**:37.5**Location**:City Plumbing Winsford**Salary**:Real Living Wage £10.90 (£11.95 in London) per hour minimum + Bonus#BelongWithUs Come and join us as a Branch Sales Assistant and Driver to help us grow, deliver sales and exceed customer expectations The role: As a Driver and Branch...
-
Administrative Assistant
hace 4 semanas
Mexico City Mercer A tiempo completoMarsh McLennan is the worldâs leading professional services firm in risk, strategy, and people through the business units: Marsh, Mercer, Guy Carpenter and Oliver Wyman. We are seeking candidates for the following position in México City, located in Torre Mayor office:Administrative Assistant What can you expect? As an Administrative Assistant,...
-
Office Manager
hace 5 meses
City, México Kennedys A tiempo completo**Salary**:Competitive - **Office Region**:Latin America and Caribbean - **Office Location**:Mexico City - **Division/Department**:Facilities - **Working Pattern**:Full Time - Perm **Role Type**:Hybrid Kennedys is looking to recruit an Office Manager to support our Mexico office. Kennedys Mexico office has around 26 employees and is managed by two Partners....
-
Project Architect
hace 5 meses
Mexico City Gensler A tiempo completoYour Role Gensler’s Critical Facilities team is looking for a multi-talented architect to join our team. We are looking for a candidate with experience in design and delivery of high-tech, new construction architecture projects—whether for national labs, data centers, or other complex designs. You will be a key team member to help expand our presence...
-
Senior Team Services and Facilities Manager
hace 4 meses
City, México FIFA A tiempo completo**Senior Team Services and Facilities Manager - México**: - The Senior Team Services and Facilities Manager is responsible, under the guidance of the Executive Director Stadium and Venue Management (Mexico) and Team Services Lead (Zurich), for overseeing the overall delivery of the Team Services Project in Mexico. - The Senior Team Services and Facilities...
-
Strategic Assistant
hace 1 mes
Mexico City Bosch Group A tiempo completoJob DescriptionIf you are a proactive and results-driven professional with a passion for driving operational excellence and supporting senior leadership, we would love to hear from you. Join our team and play a pivotal role in the success of our Mobility Aftermarket departmentStrategic Assistant Tasks (Expected 75% capacity):Serve as a strategic advisor to...
-
Strategic Assistant
hace 1 mes
Mexico City Bosch A tiempo completoJob Description If you are a proactive and results-driven professional with a passion for driving operational excellence and supporting senior leadership , we would love to hear from you. Join our team and play a pivotal role in the success of our Mobility Aftermarket department Strategic Assistant Tasks (Expected 75% capacity): Serve as a...
-
Executive Assistant
hace 1 mes
Mexico City Upsperity A tiempo completoAre you a highly organized and versatile Executive Assistant looking to make a significant impact in a growing company? Upsperity, a global recruiting agency is seeking an Executive Assistant with a diverse skill set to support our team. This role requires expertise in lead generation, CRM management, email marketing, graphic design, SEO, and client...
-
Executive Assistant
hace 5 meses
Mexico City Zendesk A tiempo completoJob DescriptionZendesk is excited to hire a highly motivated and organized Executive Assistant to support the Marketing Leadership team. This role involves direct assistance to up to four executives and operates under the direct supervision of the Office of the CMO. The ideal candidate will offer behind-the-scenes efforts to ensure operational smoothness and...
-
Accounts Assistant
hace 5 días
Mexico City Sagan A tiempo completoJob Title: Accounts AssistantLocation: Remote (Ability to work within specified time zones as needed)Work Schedule: Flexible based on company needs, typically Monday to Friday. Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap...