Executive Assistant

hace 5 meses

Mexico City Zendesk A tiempo completo
Job Description

Zendesk is excited to hire a highly motivated and organized Executive Assistant to support the Marketing Leadership team. This role involves direct assistance to up to four executives and operates under the direct supervision of the Office of the CMO. The ideal candidate will offer behind-the-scenes efforts to ensure operational smoothness and efficiency within our teams, with a proactive approach to managing tasks and the ability to multitask effectively in a dynamic environment. You are an energetic team player with an approachable attitude, yet you are accomplished and professional with the ability to handle challenging situations with grace and tact with an extreme sense of urgency and proficiency. It’s important to handle sensitive and confidential matters with unwavering integrity and ethics at all times. Excellent verbal, written and organizational skills are a requirement. This role is non-exempt.

Responsibilities:

  • Proactively maintain calendars and daily schedules, fielding and prioritizing requests

  • Manage all travel and expenses for the assigned executives in a proactive, fiscally alert manner

  • Ensure and maintain the confidentiality of all appropriate communications and document

  • Plan and coordinate small team gatherings and events, enhancing team collaboration and morale

  • Foster relationships with key departments to facilitate seamless team functions

  • Offer backup support to other Executive Assistants when needed for time off or project support

  • Special projects and administrative support as needed

Requirements:

  • Minimum of 2-3 years working experience in a tech/SaaS environment preferred

  • 2-4 years of related work experience (general office administration, or reception) and general knowledge within their functional area

  • Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions

  • Excellent organization skills, acute attention to detail, and an ability to handle multiple tasks in a fast paced and time sensitive environment

  • Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business and/or executive in mind

  • Ability to influence others; handle conflict appropriately, know when to delegate issues upward and when to apply common sense

  • Experience in heavy calendar management. Understanding priorities and how to prioritize key meetings and events

  • Excellent time management skills with demonstrated ability to manage multiple competing priorities and to constantly re-prioritize

  • Extraordinary work ethic and a “can-do” attitude for all situations – no task too big or too small to handle

  • Excellent written and verbal interpersonal skills and a strong sense of professionalism

  • Highly proficient with all Google Suite applications

  • Remote with willingness to support execs across East Coast to West Coast time zones

Please note that anyone hired into this position must be physically located in and plan to work from Mexico City (CDMX) or Mexico State (Estado de Mexico).

Zendesk software was built to bring a sense of calm to the chaotic world of customer service. Today we power billions of conversations with brands you know and love.

Zendesk believes in offering our people a fulfilling and inclusive experience. Our hybrid way of working, enables us to purposefully come together in person, at one of our many Zendesk offices around the world, to connect, collaborate and learn whilst also giving our people the flexibility to work remotely for part of the week.

Hybrid: In this role, our hybrid experience is designed at the team level to give you a rich onsite experience packed with connection, collaboration, learning, and celebration - while also giving you flexibility to work remotely for part of the week. This role must attend our local office for part of the week. The specific in-office schedule is to be determined by the hiring manager.

  • Executive Assistant

    hace 7 meses

    Mexico City Sur A tiempo completo

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Executive Assistant

    hace 1 mes

    Mexico City Upsperity A tiempo completo

    Are you a highly organized and versatile Executive Assistant looking to make a significant impact in a growing company? Upsperity, a global recruiting agency is seeking an Executive Assistant with a diverse skill set to support our team. This role requires expertise in lead generation, CRM management, email marketing, graphic design, SEO, and client...

  • Senior Executive Assistant

    hace 2 meses

    Mexico City SuperHires A tiempo completo

    About SuperHires:Superhires.ai is on a mission to be the top choice for hiring exceptional Executive Assistants for leading companies and entrepreneurs worldwide.We don’t just match talent with opportunity; we invest in our EAs with continuous training on cutting-edge tools and techniques, ensuring they are equipped to deliver outstanding results and drive...

  • Executive Assistant

    hace 2 meses

    Mexico City Elastyc A tiempo completo

    Job Title: Executive Assistant Location: Remote (EST Time Zones) About the Company Elastyc is dedicated to matching job seekers like you with the right opportunities. Our platform uses advanced AI technology to connect with companies actively looking to hire, ensuring that your skills and experience are aligned with the roles you're interested in. We...

  • Executive Assistant

    hace 4 semanas

    City, México TigerConnect A tiempo completo

    TigerConnect transforms healthcare with the industry’s most widely adopted clinical collaboration platform - uniquely modernizing the way doctors, nurses, care teams, patients, and data connect. With solutions spanning care team communication, scheduling automation, alarm management and event notifications, nurse call, patient engagement and more, we...

  • Executive Administrative Assistant

    hace 4 meses

    Mexico City Four Seasons Hotels and Resorts A tiempo completo

    About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with...

  • Executive Assistant

    hace 4 semanas

    Mexico City Zendesk A tiempo completo

    Job DescriptionZendesk is excited to hire a highly motivated and organized Executive Assistant to support the Marketing Leadership team. This role involves direct assistance to up to four executives and operates under the direct supervision of the Office of the CMO. The ideal candidate will offer behind-the-scenes efforts to ensure operational smoothness and...

  • Executive Assistant

    hace 2 meses

    Mexico City Takeda A tiempo completo

    Description The Future Begins Here At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet. Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for...

  • Executive Administrative Assistant

    hace 3 meses

    Mexico City American Express A tiempo completo

    You Lead the Way. We’ve Got Your Back.  At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly...

  • Strategic Assistant

    hace 1 mes

    Mexico City Bosch Group A tiempo completo

    Job DescriptionIf you are a proactive and results-driven professional with a passion for driving operational excellence and supporting senior leadership, we would love to hear from you. Join our team and play a pivotal role in the success of our Mobility Aftermarket departmentStrategic Assistant Tasks (Expected 75% capacity):Serve as a strategic advisor to...

  • Strategic Assistant

    hace 1 mes

    Mexico City Bosch A tiempo completo

    Job Description If you are a proactive and results-driven professional with a passion for driving operational excellence and supporting senior leadership , we would love to hear from you. Join our team and play a pivotal role in the success of our Mobility Aftermarket department Strategic Assistant Tasks (Expected 75% capacity): Serve as a...

  • Executive Assistant for Building Maintenance Company

    hace 4 meses

    City, México Select Assistants A tiempo completo

    **About Us**: We are a full-service building maintenance company on the path to expanding into government contracting. With several successful years in the commercial sector, we are now looking to hire an Executive Assistant to support our entrepreneurial journey, and to be a great implementor of what our founder/director/ visionary is working on. _Recently...

  • Executive Assistant Luxury

    hace 2 meses

    Mexico City AccorCorpo A tiempo completo

    Job DescriptionResponsible for providing administrative, secretarial, and reporting support to the executive development team, liaise with the international Luxury & Lifestyle Development Communication & Marketing team, assist with the deployment of development marketing tools and collaterals and coordinate the organization of the regional...

  • Accounts Assistant

    hace 5 días

    Mexico City Sagan A tiempo completo

    Job Title: Accounts AssistantLocation: Remote (Ability to work within specified time zones as needed)Work Schedule: Flexible based on company needs, typically Monday to Friday. Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap...

  • Senior Executive Assistants

    hace 1 mes

    Mexico City SuperHires A tiempo completo

    About SuperHires:Superhires.ai is on a mission to be the top choice for hiring exceptional Executive Assistants for leading companies and entrepreneurs worldwide.We don’t just match talent with opportunity; we invest in our EAs with continuous training on cutting-edge tools and techniques, ensuring they are equipped to deliver outstanding results and drive...

  • Onboarding Assistant

    hace 4 semanas

    Mexico City Sagan A tiempo completo

    Job Title: Onboarding AssistantLocation: Remote (EST Time zone)Salary Range: up to 900 USDWork Schedule: Monday Friday, 9:00 AM to 6:00 PM (EST)NOTE: INDEPENDENT CONTRACTOR POSITIONCompany Overview:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the...

  • Assistant Account Executive

    hace 5 meses

    City, México Edelman A tiempo completo

    **Now Hiring** **Assistant Account Executive (Communications, Marketing, PR)** As an entry-level account position, the Assistant Account Executive (AAE) learns the fundamentals of client service excellence and Communications Marketing programming. S/he builds trust with external clients and colleagues by consistently demonstrating operational knowledge,...

  • Pr Assistant Account Executive

    hace 4 semanas

    City, México Edelman A tiempo completo

    **Now Hiring** **PR Assistant Account Executive - IT As an entry-level account position, the Assistant Account Executive (AAE) learns the fundamentals of client service excellence and Communications Marketing programming. S/he builds trust with external clients and colleagues by consistently demonstrating operational knowledge, value-adding ideas and...

  • Bilingual Executive Virtual Assistant at CGX Virtual Solutions

    hace 2 meses

    Mexico Torre A tiempo completo

    We (Torre) are helping CGX Virtual Solutions find a top candidate to join their team full-time for the role of Bilingual Executive Virtual Assistant. Compensation: USD 850 - 1.1K/month Location: Remote (for Argentina residents) Remote (for Colombia residents) Remote (for Venezuela residents) Remote (for Nicaragua residents) Remote (for Honduras...

  • Bilingual Executive Virtual Assistant at CGX Virtual Solutions

    hace 2 meses

    Mexico Torre A tiempo completo

    We (Torre) are helping CGX Virtual Solutions find a top candidate to join their team full-time for the role of Bilingual Executive Virtual Assistant. Compensation: USD 850 - 1.1K/month Location: Remote (for Argentina residents) Remote (for Colombia residents) Remote (for Venezuela residents) Remote (for Nicaragua residents) Remote (for Honduras...