Administrative Assistant

hace 3 semanas

Mexico City Capital One A tiempo completo
WeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de MexicoAdministrative Assistant

Administrative Assistant

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment. 

You will partner with multiple executives across a new and growing Mexico City Tech Hub organization to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

In this role, you are a jack of all trades Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. 

Responsibilities:

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

Prepare professional business communication documents including memos, letters, and emails 

Build and maintain good business relationships with executives and administrative staff across the organizations 

Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events

Promote a fun and team-oriented work environment

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

Intermediate-Advanced English fluency

High School Diploma, GED or equivalent certification

At least 2 years of Administrative experience

At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
 

Preferred Qualifications:

Associates Degree

At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment 

At least 3+ years of calendar management supporting multiple executives

At least 1+ year of meeting and event planning experience

Experience setting up video conference and Zoom/Skype technology for meeting user

Experience planning ahead and managing time effectively

Excellent written and verbal communications

Excellent organizational skills
 

Capital One will only consider candidates that are Mexico citizens or permanent residents.

The recruiting process will be conducted in English, including interviews.

Resumes must be submitted in English to be considered.

At Capital One, we respect individual differences in culture, religion, and ethnicity. Likewise, we promote equal opportunities and development for all personnel. In the hiring process, we seek to provide equal employment opportunities to candidates, regardless of race, color, religion, gender, sexual orientation, marital or civil status, national origin, disability, or any other situation protected by federal, state, or local laws. 

For technical support or questions about Capital One's recruiting process, please send an email to

  • Virtual Assistant Bilingual

    hace 17 horas

    Mexico City Ocean Virtual Assistant Solutions A tiempo completo

    We are looking for a Virtual Assistant to join our team and provide administrative support to our organization. The ideal candidate will have excellent communication and organizational skills, be able to work independently and have a strong attention to detail. Responsibilities include managing calendars, scheduling meetings, responding to emails,...

  • Administrative Assistant

    hace 1 mes

    City, México United Nations A tiempo completo

    **Job Opening** **Job Opening ID**: 222712 **Job Network** : Gestion et administration **Job Family** : Administration **Category and Level** : Catégorie des services généraux et catégories apparentées, G-4 **Duty Station** : MEXICO CITY **Department/Office** : International Civil Aviation Organization **Date Posted** : Nov 27, 2023 **Deadline**...

  • Administrative Assistant

    hace 2 semanas

    Mexico City Sagan A tiempo completo

    Job Position: Administrative AssistantLocation: Remote PST Timezone)Work Schedule: Monday - Friday, 9:30 AM to 5:30 PM PSTJob Description:As an Administrative Assistant to our dynamic marketing agency, you will play a pivotal role in supporting our media department's operations. Your responsibilities will encompass administrative tasks, communication with...

  • Executive Assistant

    hace 1 mes

    Mexico City Sur A tiempo completo

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Administrative Assistant

    hace 4 semanas

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Administrative Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is...

  • Executive Assistant

    hace 2 semanas

    Mexico City Idemia A tiempo completo

    Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our...

  • Recruitment Assistant

    hace 5 días

    Mexico City Sagan A tiempo completo

    Job Title: Recruitment Assistant / ScreenerLocation: Remote (PST Timezone)Work Schedule: Monday - Friday, 7 AM to 3 PM PSTRole Overview:As part of our expansion plans, we are seeking a motivated Recruitment Assistant / Screener to join our HR team and support our hiring efforts.As a Recruitment Assistant / Screener, you will play a crucial role in...

  • Technical Administrative Assistant

    hace 1 mes

    Mexico City Siemens Energy A tiempo completo

    Technical Administrative Assistant About the Role Location Mexico Ciudad de Mexico Mexico City Country/Region: Mexico State/Province/County: Querétaro Company Siemens Energy, S. de de Organization EVP Global Functions Business Unit Competence Hub Full / Part time Full-time Experience Level Early Professional A Snapshot of Your Day ...

  • Administrative Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking a qualified Administrative Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.This is a Part-Time...

  • Assistant Commercial Navigator

    hace 1 mes

    Mexico City Ikea A tiempo completo

    Job Description We want to fill this position with an energetic professional to work closely with the Retail Project Leaders to monitor and track the financial status of our IKEA projects with special focus on retail cost. The Assistant Commercial Navigator (IKEA Project) shall support the implementation of retail budget and cost control measures...

  • Executive Assistant

    hace 5 días

    Mexico City Sur A tiempo completo

    Our client is looking for an experienced Executive Assistant to perform a variety of administrative tasks and support for their company’s founders. Responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able...

  • Travel Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Travel Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is located...

  • Administrative Assistant.g4

    hace 1 mes

    City, México International Civil Aviation Organization - ICAO A tiempo completo

    **Job Opening** **Job Opening ID**: 222712 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : Catégorie des services généraux et catégories apparentées, G-4 **Duty Station** : MEXICO CITY - **Department/Office** : International Civil Aviation Organization **Date Posted** : Nov 27,...

  • Procurement Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Procurement Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is...

  • Program Assistant

    hace 1 mes

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Program Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is located...

  • General Admin Assistant

    hace 17 horas

    Mexico City Careers at VirtualStaffing.com A tiempo completo

    Are you an experienced professional who wants the freedom and flexibility to work from anywhere? We are excited to invite you to join our growing legal team as a General Administrative Assistant. As a General Administrative Assistant you will perform clerical tasks, answer calls, and sort mail. Other duties will include assisting office managers and...

  • Legal Assistant

    hace 17 horas

    Mexico City Careers at VirtualStaffing.com A tiempo completo

    Are you interested in the legal industry, and want the freedom and flexibility to work from anywhere? Join our dynamic team as a Legal Assistant!We are seeking a skilled and experienced Virtual Legal Assistant with a background in medical records to join our remote team. The ideal candidate will have a proven track record in legal assistance, with a deep...

  • Assistant Officer, Maintenance Sales

    hace 4 semanas

    City, México RGF A tiempo completo

    **Location**: City **Salary**: SGD 2.8k to 3k **Industry**: Manufacturing, Engineering & Industrial **Function**: Manufacturing & Engineering **Job Description**: **Our Client**: Our client is a Japanese company specializing in manufacturing. They are actively looking for an Assistant Officer to join Maintenance Sales Team in Singapore. **The...

  • Marketing Assistant

    hace 17 horas

    Mexico City Careers at VirtualStaffing.com A tiempo completo

    We are looking for a dedicated Marketing Virtual Assistant with exceptional research and communication skills to support marketing and PR initiatives. This role involves extensive internet research, identifying journalists, compiling contact information, and facilitating connections for PR and marketing purposes.Responsibilities: Undertaking daily...

  • Executive Assistant

    hace 1 mes

    Mexico City Takeda A tiempo completo

    Description The Future Begins Here At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet. Mexico City has been selected to be home to Takeda’s recently launched Innovation Capability Center thanks to...