Office Operations

hace 3 semanas

Ciudad de México Shiji, US Inc. A tiempo completo

Since 1998, Shiji has evolved from being the premier network system supplier in China to becoming a multi-national technology company providing software solutions and services for enterprise companies in the hospitality, food services, retail, and entertainment industries. With 70+ offices worldwide and 4,000+ employees, and Shiji Americas launching in 2016, we are growing by leaps and bounds. Come join us and be a part of a dynamic global organization where together we can revolutionize the hospitality software market**Job Summary**:The Office Operations & Finance Coordinator is responsible for supporting day-to-day office operations of the Mexico entity under the guidance of the Country Manager, Mexico. This position also provides basic and administrative support to Finance, working closely with the Director of Finance, and assists with local recruitment efforts under the direction of the Director of HR.**What You’ll Do**:**_Operational and Office Support_**- Assist with general office administration tasks.- Coordinate travel arrangements for staff, including booking flights, hotel accommodation, and transportation.- Manage office supplies and equipment, ensuring the office operates efficiently.- Support the planning and coordination of local meetings, events, and training sessions.**_ Finance & Bookkeeping_**- Act as a liaison with the Mexican CPA vendor, managing the government billing process and payroll, providing support as needed- Provide support for local employee expense reimbursements and advance requests processed through payroll.**_ Procurement & Logistics Support_**- Manage the purchasing process with certified suppliers in Mexico for hardware and logistics, supporting transactions initiated by the US office.- Oversee local procurement processes, ensuring compliance with company policies and local regulations.- Provide local support in logistics to ensure smooth operations for events and procurement activities.**_ Human Resources Support:_**- Provide HR support for talent acquisition, including assisting with the hiring process.**Minimum Qualifications (knowledge, skills, language, and abilities)**:- Minimum 2 years of working experience in general bookkeeping and billing, with an understanding of US and Mexican accounting standards.- Bilingual in English and Spanish, with conversational written and verbal communication skills for interacting with US-based teams- Proficient in MS Office Suite, with strong expertise in Excel.- Strong organizational skills with attention to detail and the ability to manage multiple tasks.- Ability to maintain confidentiality when handling sensitive information- Experience with procurement processes and vendor management.**Preferred Qualifications/Nice to Have**:- Familiarity with financial systems or similar financial software is a plus.- Experience in travel coordination, office management, or operational support.

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