Bilingual Executive Assistant for The CEO

hace 2 días

San Pedro Garza García, México Unilink Transportation A tiempo completo

This position is responsible for managing an extremely active calendar of appointments; completing and requesting reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas. Prioritizes conflicting needs and follows-through on projects to successful completion, often with deadline pressures.**Main Responsibilities**:- Completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; reviewing reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings- Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time.- Communicates directly, and on behalf of the President and CEO on matters related to CEO's programmatic initiatives.- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response- Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings- Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings- Assists in cross-divisional coordination of travel and outreach plans- Follows up on contacts made by the President and supports the cultivation of ongoing relationships**Required Skill Set**:- Punctuality & Attendance- Sense of urgency- Time management- People management- Multitasking- Problem solving- Adaptability- Anticipation**Requirements**:- English level - 100% Bilingual- Position 100% ON SITE **(NO HOME OFFICE)****Schedule availability**:- Monday - Friday from 6:30am to 4:00pm**Benefits**:- Private Medical Insurance- Law BenefitsTipo de puesto: Tiempo completoSueldo: Hasta $40,000.00 al mesTipo de jornada:- Lunes a viernesIdioma:- Inglés Avanzado (Obligatorio)Lugar de trabajo: Empleo presencial

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