Administrative Assistant

Administrative Assistant - Office Based - Mexico CityICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical developmentAt ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.That’s our vision. We’re driven by it. And we need talented people who share it.If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.What will you do:- Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance.- Support business operations by fielding purchase order (PO) requests from operational teams, obtaining the appropriate approvals based on PO budget spend, issuing the PO to requestor and procurement upon obtaining all approvals.- Track status of approvals and follow up with approvers - addressing any inquiries.- Track purchase order actual spend versus the PO budget - when overages approach or occur, alert PO operational owner(s).- Update and maintain PO database budgets and life-to-date spends.- Manage the increase and closure of purchase orders, as appropriate.- Assisting procurement and operational teams with various relevant information requirements- Serve as a backup to the vendor invoice processor - duties include-- Obtain required invoice approvals from operations-- Process Clincard payments to clinical trial participants; occasional weekend work may be required as needed.-- Maintain and promote positive and professional working relationships with associates and management.- Comply with all appropriate policies, procedures, safety rules and regulations.- Take required training.- Any duties as assigned.What will you need:- Experience with purchase orders and the general flow of processing vendor invoices- Experience collaborating with procurement, operational or finance teams- Proficiency with MS Office 365 tools - predominately MS Excel.- 0 - 3 years of experience required- Fluent English - Communication, Writing and Reading- Complete bachelor’s degreeLI-OnsiteLI-AR2Benefits of Working in ICON:Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals - both ours and yours.We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans - and related benefits such as life assurance - so you can save and plan with confidence for the years ahead.But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.What ICON can offer you:- Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.- In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.- Our benefits examples include:- Various annual leave entitlements- A range of health insurance offerings to suit you and your family’s needs.- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.- Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.- Life assurance- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discou