Executive Assistant Refs Us

hace 2 semanas

Insurgentes, México Novartis A tiempo completo

**Summary**:Location: Mexico City #HybridAbout The Role:Directly supports the US Head of Real Estate and Facility Services and extended administrative support to the US REFS leadership team. The role acts as a central hub organizing and tracking the team’s activities, assisting in regional communications and compiling meeting agendas and reports.**About the Role**:**Major accountabilities**:- General administrative support to US Head of REFS: Establish routine meeting cadence, calendar management, travel & expense, etc. Ancillary administrative support to broader US REFS team: travel and expense.- Coordinator of regularly scheduled meetings (example: monthly Leadership Team meeting). Create agenda, solicit input from team members, assemble meeting materials and distribute to team members in a timely manner. MS Power Point proficiency required.- Maintains key meetings (Global MBR, Steering committees, etc.) in view and ensures responsible contributors are aware of impending deadlines.- Responsible for collecting input from team members and consolidating into monthly report. Maintain team travel schedule and control budget. Distribute and archive regional communication documents- Ownership and organization of virtual team space; maintaining documents in an orderly manner. Ability to work within MS Teams required. Able to work independently and remotely. Handling of administrative projects: Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.)- Maintain library of key REFS organizational assets: Updated organizational charts, real estate summary deck, building fact sheets & photos, etc.- Responsible for formatting and distributing REFS advisory notices to impacted associates at respective sites. Requires basic editing documents in English and an understanding of relevant distribution lists for impacted employees.**Minimum Requirements**:- Bachelor’s degree or equivalent work experience required.- Fluent in speaking / writing in English- 5-7 years of Administrative Experience- Cross Cultural Experience. Collaborating across boundaries- Proficient in Microsoft Office Applications- Ability to collaborate remotely with senior professionals- Proactive: influence others to meet impending deadlines. Work independently and remotelyDivisionOperationsBusiness UnitCTSLocationMexicoSiteINSURGENTESCompany / Legal EntityMX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.Functional AreaFacilities & AdministrationJob TypeFull timeEmployment TypeRegularShift WorkNo**Accessibility and accommodation**:Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

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