Team Assistant, Administrative Support, Mexico

**Team Assistant, Administrative Support, Mexico****Job #**:- req34058**Organization**:- IFC**Sector**:- Administration/Office Support**Grade**:- GB**Term Duration**:- 3 years 0 months**Recruitment Type**:- Local Recruitment**Location**:- Mexico City,Mexico**Required Language(s)**:- English, Spanish**Preferred Language(s)**:**Closing Date**:- 8/19/2025 (MM/DD/YYYY) at 11:59pm UTC**Description**IFC’s Mexico office is looking to recruit a Team Assistant to provide high quality administrative and client services support. Under the supervision of the Country Manager and Administrative Client Support (ACS) Supervisor, the Team Assistant will provide a full range of administrative support functions, which also include quality assurance, liaison with internal and external clients, and general research work. This role requires a motivated and mature individual who can successfully work with teams across departments and geographies.**Duties and Accountabilities**The roles and responsibilities of the role include but are not limited to:- Drafting routine correspondence and proofreading materials.- Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc.- Understanding of IFC guidelines, systems and procedures and able to work with teams remotely.- Assisting in planning and monitoring project-related activities, i.e. logístical arrangements for regular meetings and client visits, teleconferences and videoconferences, guest passes, etc.- Organizing office and business-related events and training programs, including procurement, contract management, processing vendor invoices and purchase orders, F&B catering, invitations, RSVPs, registrations, travel related visa arrangements for overseas participants, and coordination with Facilities and IT team on logístical set-up.- Providing back-up support to other ACS peers in their absence or during periods of heavy workload.- Back up for reception in coordination with the rotation schedule.- Undertaking any other tasks assigned by Country Manager to support the local office and business needs.**Selection Criteria**- Bachelor’s degree or High school diploma with 3 years of experience or equivalent combination of education and experience.- Strong written and oral communication skills, ability to draft a variety of correspondence and edit materials independently.- Excellent communications skills, both oral and written, in English and Spanish.- Excellent time management, organizational skills and interpersonal skills to effectively deal with staff in a multicultural environment and across remote locations.- Experienced working within tight deadlines and under pressure; the flexibility to work overtime during peak periods on short notice.- Proficiency and prior experience in MS Office: Excel, Word, PowerPoint and Outlook.**WBG Culture Attributes**:1. Sense of Urgency - Anticipating and quickly reacting to the needs of internal and external stakeholders.2. Thoughtful Risk Taking - Taking informed and thoughtful risks and making courageous decisions to push boundaries for greater impact.3. Empowerment and Accountability - Engaging with others in an empowered and accountable manner for impactful results.World Bank Group Core Competencies- The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities._- We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._- Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._