Executive Assistant North America Marketing

hace 3 semanas

Tlaquepaque, Jalisco, México HP A tiempo completo

Executive Assistant North America Marketing

Description

Job Summary

  • This role provides tactical and strategic administrative support to upper-level executives including scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans.
  • Includes tasks like photocopying and mailing documents, acting as a primary point of contact for stakeholders, and conducting basic research.
  • Involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.

Responsibilities

  • Performs administrative tasks for upper executive-level employees and is recognized as the top administrative employee in the department or division.
  • Assists in scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans.
  • Provides general administrative support including copying, faxing, and mailing documents.
  • Generates reports for strategic planning, prepares presentations, and acts as a primary point of contact for stakeholders.
  • Conducts basic research tasks and formats documents, reports, and presentations.
  • Coordinates administrative work within the department/division and collaborates with other departments/divisions.

Education & Experience Recommended

  • High School Diploma/GED/Higher Secondary education or equivalent work experience.
  • 6-8 years of related work experience in senior/general administrative support or office services preferred.

Preferred Certifications

NA

Knowledge & Skills

  • Accounting
  • Administrative Support
  • Billing
  • Booking (Sales)
  • Calendar Management
  • Customer Data Management
  • Data Entry
  • Expense Reports
  • Finance
  • Front Office
  • Invoicing
  • Marketing
  • Microsoft SharePoint
  • Office Equipment
  • Office Management
  • Office Supply Management
  • Presentation Software
  • Purchasing
  • SAP Applications
  • Travel Arrangements

Cross-Org Skills

  • Effective Communication
  • Results Orientation
  • Learning Agility
  • Digital Fluency
  • Customer Centricity

Impact & Scope

  • Impacts department and provides expertise to project teams, participating in cross-functional initiatives.

Complexity

  • Works on complex assignments requiring technical knowledge to resolve problems and develop solutions.

Disclaimer

  • This job description outlines the general nature of work performed. Additional functions may be assigned as needed by management.

Job

Administration

Schedule

Full time

Shift

No shift premium (Mexico)

Travel

Relocation

Equal Opportunity Employer (EEO)

Provides equal employment opportunity to all employees and prospective employees, without regard to various characteristics under applicable laws.

Please be assured you will not face adverse treatment if you choose to disclose the requested information. Your information will be kept confidential.

If you'd like more information about EEO policies or your rights as an applicant, please visit the Equal Employment Opportunity is the Law page.

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