Gss Administrative Assistant I

hace 4 semanas

Xico, México Aspen Technology A tiempo completo

The driving force behind our success has always been the people of AspenTech.What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way.You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.The RoleProcess payments for Argentina and Mexico office, coordinate travels and events for Argentina and Mexico, help LAM controller on administrative and accounting requests, and assist sales team with other requests.Your Impact- Request services and quotes to vendors related with office supplies, Marketing, Sales, and RRHH.- Prepare the AFEs (Approval for Expenses in Bizdoc) for Argentina and Mexico vendors.- Follow up the AFE trace until approval.- Receive expense reports from employees and send to AP for payment.- Request for Air tickets options.- Get Hotel and in and out Airport transportation quotations.- Create the AFT.- Follow up the AFT approval until it is approved.- Confirm the Travel agency to issue the air ticket.- Attend employee urgent claims in case a flight is canceled and look for hotel and transportation at any time.- Help LAM controller to prepare Balance sheet account reconciliations and other requests.- Coordinate events in the office for Argentina and Mexico.- Check employees AMEX cards with balances for payment.- Issue Local billing in AFIP system and sending local invoices to our customers.- Assist office team members in performing special projects such as tenders, get documentation support for new customers and vendors.- Arrange appointment to medical center for new employees, and renewal for YPF medical certificate every year.What You'll Need- 3+ years of progressive administrative experience.- English intermediate level.- System Knowledge: Oracle.- Knowledge of Microsoft Office Package (Excel knowledge is a must).- University student of Public Accountant, Business administration or similar career.- Collaborates.- Communicates Effectively.- Action oriented.- Self-development.- Situational Adaptability.

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