Executive Assistant

hace 3 semanas


Desde casa, México YAP Media A tiempo completo

Hello My name's Jason. I'm a partner at YAP MEDIA. I'm looking for a kick-ass Executive Assistant who can help us scale our company by supporting me in my day-to-day activities.

I'm looking for someone who shares our values and wants to grow with us as we scale from a multi 7-figure business to an 8-figure business in the next 16 months.

The ideal person wants to learn and grow in a long-term partnership (2-3 years minimum), is obsessed with productivity and efficiency, and thrives when given agency to solve problems creatively.

Here's what you need to know:
Company Core Values:

- Scrappy Hustlers | Industriousness, creative, resourceful, proactive.
- Obsessive Excellence | It's painful to know something could be done better. Exceeding expectations is always the goal.
- Step-On-The-Gas | Get work done attitude. Move fast, break, fix later.
- Just Whales | Focus on high-leverage activities. Eliminate all distractions. Don't be a robot, build a robot (automation).
- We Win | Supportive environment. Radical candor. Thrive on feedback.

Personal Core Values:

- Love Fearlessly (Few other things actually matter)
- Fight for Clarity (Wisdom, growth, education)
- Be the Standard (Discipline, Chief Accountability Officer)

Your Job:

- Help me stay as organized as possible
- Free up time for me to focus on my highest-leverage activities
- Proactively solve problems and offer strategic advice for business improvement
- Continuously level up your skills to take on new kinds of projects as we grow together

KPIs: the results you'll be measured on
- How much time I'm able to spend on Deep Work
- How much time I have to spend on Administrative Work
- How much time I have to spend working on Saturdays
- Gross Profit of Company

**Requirements**:

- No other jobs/clients. I want this project to be your primary career focus so that we can grow together.
- Able to work PST hours. I currently work from about 530am to 430pm Sun-Fri. Saturday is the only day I regularly take off.
- I have some flexibility on exact hours, but need 8 ish hrs of overlap Mon-Fri.
- Strong written communication skills. Comfortable with numbers and math.
- Must be interested in podcasts, entrepreneurship, and personal development.
- Available to attend meetings with me, daily 1-on-1 around 230 PST.

**Tasks**:

- Schedules appointments (one-off and recurring)
- Document Processes and Criteria To Delegate Recurring Decisions
- Create SOPs
- Support With Finance Admin Tasks. For example: load bills into QB, basic bookkeeping tasks, verify data entries, etc.
- Tracking project plans, ClickUp tasks, and flagging when attention is needed
- Proofing assets (e.g. show notes, video content for social, etc)
- Guest outreach for podcast booking
- Organizing Calendar
- Help w/ weekly review + planning
- Create Simple Decks For Presentations / Proposals
- Take meeting notes, document next steps, support with next steps
- Researching topics of interest
- Gathering information from partners / clients
- Help w/ weekly review process
- At end of day Friday
- Create list of all Ad Hoc events from last two week
- Create list of all Ad Hoc events for next two weeks
- Include any notes on next steps
- Clean up calendar for following week
- Handles thank you cards
- Selects, buys, and ships items
- Preps documents
- Screens calls (deals with external customer service for me)
- Buys event tickets, books Hotels, etc.
- Organizes follow-ups for networking contacts
- Checks in for flights
- Researches interests/activities
- Researches questions
- Organizes to-dos
- Sends reminders
- Tracks birthdays and sends gifts
- Other Ad hoc projects and tasks

**Salary**: $88,000.00 per year

Application Question(s):

- Have you worked as a personal assistant before?

**Experience**:

- total work: 2 years (preferred)

**Language**:

- English (preferred)


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