Coordinator, Events
hace 6 meses
Descripción:
**Coordinator, Events | Nível: Staff IV**
La fecha límte para aplicar será el Lunes 21 de Agosto a las 6:00 p.m.
Reclutador: Manuel García
Esta posición reporta a: Adriana Murillo, Sr. Manager, Events
RESÚMEN DE LAS RESPONSABILIDADES DE LA POSICIÓN:
Esta posición es responsable de apoyar en la planeación y ejecución previa, durante y posterior a los eventos y viajes de incentivos. Apoyará en actividades administrativas previas al evento y coordinará con otras áreas que los requerimientos se obtengan en los tiempos correctos. Deberá conocer las políticas y procesos corporativos.
Podrá mantener contacto directo con el distribuidor así como con otras áreas de la empresa y con proveedores.
DESCRIPCIÓN DETALLADA DE LAS RESPONSABILIDADES:
1. Llevar el control administrativo de la responsabilidad asignada en cada proyecto:
Elaboración de brief para materiales y ciertos servicios de los eventos como: transportación, materiales, seguridad, etc.
Elaboración de requisiciones.
Seguimiento al recibimiento de órdenes de compra, facturas, pago a proveedores con sus respectivos comprobantes para cierre del budget
2. Seguimiento con proveedores de actividades designadas: coordinación de llamadas, citas, reuniones, etc. para la revisión de sus responsabilidades.
3. Conocimiento de las políticas del trato al DS: CF/CC, Trato PT´s 30K´s, Vacaciones, Oradores invitados, Compras, Parejas de Vida, etc.
4. Entregar la información de sus responsabilidades al líder encargado del evento para la presentación general de los eventos.
5. Programas operativos y presentaciones de las actividades asignadas (catering, transportación, actividades especiales, seguridad, registro, etc.)
6. Informar del seguimiento del formato de check list de acuerdo a sus responsabilidades en cada evento.
7. Gestión e interacción del proceso con las áreas que interactúan en la coordinación del evento como: comunicación de flyers, materiales, envíos, registro, expo, producto, etc.
8. Conocimiento y ejecución de los procesos del área: solicitud de producto, materiales, compras, sku´s, etc.
9. Apertura de SKU de los entrenamientos, así como el envío diario de la compra y comportamiento vs. año anterior.
10. Captura de encuestas 1 semana después de regresar del evento.
11. Llevar el control y administración de materiales y producto en los formatos establecidos.
12. Supervisar la actividades y apoyos de las comisiones que tengan a su cargo.
13. Envío semanal del status de sus actividades al Líder.
14. Conocimiento y apoyo en el cumplimiento de las Interdependencias solicitadas a Eventos.
15. Elaboración de las minutas de las llamadas/reuniones de los eventos con las distintas áreas
Calificaciones:
PERFIL DEL PUESTO:
Habilidades y Competencias:
- Trabajo en Equipo
- Comunicación clara y efectiva
- Flexibilidad
- Tolerancia a la frustración y al estrés
- Madurez
- Puntualidad
- Iniciativa/Creatividad
- Sentido de responsabilidad
- Capacidad de reacción
- Atención al cliente
Idiomas:
- Nativo/Nativa en español
- Nível Intermedio en inglés
Experiência:
- Experiência en realización de eventos o funciones similares mínimo 2 años.
- Disponibilidad para viajar, trabajar fines de semana y horas extras
- Manejo paquetería office
Educación:
- Licenciatura en Turismo, Administración o afín.
REQUISITOS PREFERENTES:
- Experiência en empresas de consumo masivo
- Organización/administración del tiempo
- Capacidad de consenso y análisis
- Planeación y seguimiento
- Multifuncional/versatilidad
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