Remote Executive Assistant

hace 3 días

Monterrey, México 10 Point Services A tiempo completo

**What It Means to Be My Executive Assistant**

As my Executive Assistant, you will help me get through the day to day tasks to avoid them becoming another job for me.

My assistant needs to be on the ball, communicating clearly and efficiently. They're the bridge between me and the rest of the world, including the team and clients.

You're not just assisting; you're making things happen. You'll manage communications, keep our digital world organized, and ensure our projects are on track. You're the go-to for solving problems before they even arise.

**About Our Company**

I founded 10 Point Services in 2022 after working as an Electrician for over 15 years. We serve Greater Denver, CO as a commercial electrician providing electrical install, remodel, and upgrade services. We’re currently a team of 4 employees who all wear multiple hats. We’re proud of the work we do and treat our clients and customers like our neighbors.

**What I’m Not Looking For**
- You need everything to be super structured and spelled out to get things done.
- You are someone who waits around for instructions before taking action. If you're not a self-starter, this isn't for you.
- You are unorganized and have trouble keeping track of things.
- You need constant reminders of tasks.
- You are afraid of tackling different tasks at the same time.
- You don’t feel comfortable with administrative work.
- You can’t be available during working hours for phone calls or meetings.
- You can’t follow up and hold people accountable.
- Tech sends you into a panic.

**What I’m Looking For**

This is what I’m looking for in a star executive assistant to help me get things that matter done.
- You are ready to be involved in day to day tasks in order to help me keep tasks off my plate.
- You are someone who thinks on their feet.
- You can communicate clearly and efficiently.
- You are extremely organized and detail oriented.
- You feel comfortable holding me accountable for my pending tasks.
- You are not afraid to ask questions but aren’t afraid to find the solution yourself.
- You are a problem solver. You see a hurdle; you're already jumping over it.
- You are super detail oriented and organized.

**What’s Expected of You**
- You are not afraid to face challenges and find solutions.
- Always be honest. Keeping me in the loop on tasks.
- Be the keeper of order.
- Be the frontline and the follow-up.
- Foster strong relationships and collaboration within the team.
- Always be on the lookout for innovative ways to enhance efficiency and productivity.
- Be quick-thinking and agile, able to make decisions on the fly and respond promptly to changing priorities or urgent matters.
- Provide proactive assistance.

**What You Can Expect of Me**
- I will always be available to provide clarity on tasks and expectations.
- I will support you in adapting to new systems and processes.
- I will provide my collaboration on strategic initiatives and problem-solving.
- I will provide regular feedback and guidance on performance.
- I will always encourage autonomy and initiative.
- You will be my right hand. I will include you in team discussions and decision-making processes.
- You're not alone. We're a team. We face challenges and celebrate wins together.
- I will not micromanage you. I trust my team and their ability to complete their tasks and be responsible.

**Why Build A Career At 10 Point Services**
- We are a small but growing business and want people to grow with us.
- We trust our employees with their tasks and do not micromanage.
- We value innovation, efficiency, and a problem-solving mindset.
- You will have ample opportunity to learn and have a say in the operations of our company.
- We are down to earth and enjoy doing good work.

**What You’ll Focus On**

**General**
- Project and task management
- Organization and maintenance of digital files and documents in OneDrive
- Development and adherence to Standard Operating Procedures
- Collaboration and alignment with team goals and objectives
- Constant support of the CEO on his daily tasks and communication
- Make phone calls and answer phone calls from clients and team members

**Construction Management**
- Monitor and update licensing and insurance across 50+ jurisdictions
- Material orders and tracking; match material orders with jobs
- Schedule jobs with clients, general contractors, team members, and subcontractors.
- Draft proposals based on scopes of work

**Quickbooks**
- Financial tracking and categorization
- Running payroll for employees and contractors
- Manage time tracking for employees and jobs
- Invoicing customers and monitoring accounts receivable

**Note Keeping**
- Take notes during calls
- Take notes during team meetings
- Document processes as you complete tasks
- Schedule calendar events for the CEO
- Set meeting agendas for internal and external meetings

**HubSpot**
- Update Contacts, Companies, Deals, and Tickets
- Log and Track Activities with Contacts and

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