Executive Administrative Assistant

hace 1 semana

Ciudad de México Realty Simplified LLC A tiempo completo

About Company:

- Experience (preferred or required):_
- HS Diploma required and Bachelor’s degree preferred
- 2+ years of phone or call center experience preferred
- Highly organized, ability to follow processes, great communication skills required
- Technology driven & ability to learn quickly required
- Strong working knowledge of Google Docs and MS Office including Word, Excel, Outlook, and PowerPoint
- Transaction Coordinator experience
- Project Management
- Essential Duties and Responsibilities:_

Operations/Project Management
- Provide administrative support to the CEO/COO with daily tasks and manage all calendars/meeting schedules
- Act as gatekeeper for CEO/COO schedules and their time
- Manage transaction process (further description below)
- Responsible for opening mail, paying bills, and filing paperwork
- Manage subscription accounts, insurance, office supplies
- Assist in hiring / recruiting as needed
- Manage all utilities for office and properties
- Order appliances for rehab projects as needed
- Help Schedule contractors to complete work needed at projects
- Inspect and walk through properties before, during, after project to track progress

Transactions
- Work closely with sellers, buyers, and title agents to coordinate all real estate transactions involving Heels Homes from beginning to end
- Manage all documentation of each transaction
- Initiate and review title searches with title companies
- Ability to use CRM (Podio) daily to update files and stay on task until deals are closed
- Schedule photos, inspections and any other walk through, meetings, and or appointments with sellers, buyers, title agents, mobile notaries, property runners, etc.
- Assist in negotiating/overcoming property liens and other title roadblocks
- Communicate and maintain rapport with the sellers, buyers and title agents
- Coordinate all lending docs required for closings

Property Management (Rentals)
- Maintain Rental spreadsheets and track all utilities to ensure bills are being paid by tenants
- Manage marketing rentals on things such as Zillow, craigslist, marketplace, groups, and more
- Ensure all rentals are rented, marketed appropriately, and leased
- Willing to learn and understand all legal docs including but not limited to leases, loans, evictions, and operating agreements
- Mange Filing Process for each property, taxes, water bills, etc.
- Manage contractors and tenant requests in a timely manner

Miscellaneous
- Help with printing, archiving, organizing, decorating, booking flights/hotels, running errands, editing documents, developing presentations, etc.
- Willing to learn the industry and help us maintain and grow our marketplace position
- Attend business meetings and trainings as required
- Perform other administrative tasks and special projects as assigned
- Position Requirements and Skills:_
- Must have business and/or sales experience (with a proven track record)
- Must be ambitious We’re looking for a real “Go-Getter” who wants to serve and add value
- Lives out our core values - Faith, Integrity, Teamwork, Respect, Commitment, Growth
- Possess the ability to connect with a variety of personalities
- Research and development skills to improvement processes
- Extremely strong phone skills; ability to set and close appointments over the phone
- Ability to use or quickly learn real estate specific CRM and marketing/lead technologies
- Be a team player who thrives working with a tight-knit company where their activities directly affect the bottom line
- Ability to perform intermediate tasks in the Google Docs and/or MS Office Suite (Word, Excel, PowerPoint)
- Outstanding written, grammar, & verbal communication skills with ability to interact with all levels of an organization
- Must possess excellent problem solving and planning skills
- Excellent time management skills and ability to adhere to schedules/deadlines
- Self-motivated and results driven with proven ability to succeed
- Ability to work some nights and weekends
- Enthusiastic about providing best possible customer service for clients and customers
- A role up your sleeves, and all hands-on deck mentality to cross functional tasks and assignments
- Strong relationship management and the ability to drive multiple tasks to completion successfully
- Resourceful team player and a positive “can-do” attitude
- Ability to work in a fast-paced environment
- Negative pre-employment drug screen and ability to pass criminal background check
- Good attendance record
- Limited travel as required

  • Executive Assistant

    hace 2 meses

    Ciudad de México Sur A tiempo completo

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Executive Assistant

    hace 5 días

    Ciudad de México, Ciudad de México Sagan A tiempo completo

    Position: Executive Assistant - LATAMLocation: Remote (PST Time Zone) Work Schedule: Monday-Friday, 9:00 am to 5:00 pm (PST)About us:Our company is a leading growth equity firm specializing in investments in the healthcare sector. We are currently seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to...

  • Executive Administrative Assistant

    hace 1 mes

    Ciudad de México JPMorgan Chase Bank, N.A. A tiempo completo

    Join us as a polished Executive Assistant, responsible for supporting a high-level executive with a variety of tasks. Use your interpersonal skills and experience to thrive in a fast-paced environment. Be a part of a dynamic team as an Executive Assistant to a senior executive. Showcase your multi-tasking abilities and bring your interpersonal skills to the...

  • Executive Personal Assistant

    hace 2 meses

    Ciudad de México Home Buyers Realty A tiempo completo

    We’re looking for a professional, proactive, highly-organized executive assistant to play a key role in our growing team. You’ll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system. If you love the idea of...

  • Executive Assistant

    hace 2 meses

    Ciudad de México Atos A tiempo completo

    **Publication Date**: Mar 7, 2023 **Ref. No**: 472565 **Location**: Mexico City, MX, 6600 The future is our choice At Atos, as the global leader in secure and decarbonized digital, our purpose is to help design the future of the information space. Together we bring the diversity of our people’s skills and backgrounds to make the right choices with our...

  • Executive Assistant

    hace 2 meses

    Ciudad de México Atos A tiempo completo

    **Publication Date**: Mar 7, 2023 **Ref. No**: 472566 **Location**: Mexico City, MX, 6600 The future is our choice At Atos, as the global leader in secure and decarbonized digital, our purpose is to help design the future of the information space. Together we bring the diversity of our people’s skills and backgrounds to make the right choices with our...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México Engage ESM A tiempo completo

    **Publication Date**:Apr 5, 2023**Ref. No**:472565**Location**:Mexico City, MX, 6600**The future is our choice** At Atos, as the global leader in secure and decarbonized digital, our purpose is to help design the future of the information space. Together we bring the diversity of our people’s skills and backgrounds to make the right choices with our...

  • Executive Administrative Assistant

    hace 5 días

    Ciudad de México, Ciudad de México JPMorgan Chase Bank, N.A. A tiempo completo

    Join us as a polished Executive Assistant, responsible for supporting a high-level executive with a variety of tasks. Use your interpersonal skills and experience to thrive in a fast-paced environment.Be a part of a dynamic team as an Executive Assistant to a senior executive. Showcase your multi-tasking abilities and bring your interpersonal skills to the...

  • Executive Administrative Assistant

    hace 1 semana

    Ciudad de México The Paige Creative Agency A tiempo completo

    We are seeking a highly organized and detail-oriented Executive Assistant to join our dynamic event planning company. As an Executive Assistant, you will be responsible for providing comprehensive administrative support to our team and ensuring the smooth operation of our events. This is a fast-paced role that requires exceptional multitasking skills,...

  • Executive Assistant

    hace 2 meses

    Ciudad de México MetaMap A tiempo completo

    We're living at the dawn of a borderless world, but most people still don't have the tools needed to engage in critical high-trust services including everything from access to financial services, to sharing assets in peer-to-peer marketplaces, and even managing talent. At MetaMap, our work is centered on addressing this gap by building an identity data...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México, Ciudad de México Procter & Gamble A tiempo completo

    Job LocationMEXICO CITY GENERAL OFFICEJob DescriptionWe are looking talent for our Commercial team for the position of:Executive Assistant - Sales TeamAdministrative positionStart date: as soon as possible.Location: Interlomas General OfficesWork schedule: full-time with flexible working hoursProfile: College graduated (any major).Qualifications: Proficient...

  • Executive Assistant

    hace 1 mes

    Ciudad de México, Ciudad de México Procter & Gamble A tiempo completo

    Job LocationMEXICO CITY GENERAL OFFICEJob DescriptionWe are looking talent for our Commercial team for the position of:Executive Assistant - Sales TeamAdministrative positionStart date: as soon as possible.Location: Interlomas General OfficesWork schedule: full-time with flexible working hoursProfile: College graduated (any major).Qualifications: Proficient...

  • Executive Assistant

    hace 2 meses

    Ciudad de México Deuna A tiempo completo

    Somos **DEUNA**, una startup SaaS (Software as a service) que resuelve los 3 principales retos del ecommerce en LATAM: conversión de clientes, aceptación de pagos y prevención de fraude. Estamos en etapa de expansión y recientemente anunciamos nuestro fondeo Serie A de $30M USD. Hoy operamos en 5 países de LATAM, contamos con un equipo increíble y...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México Torre AI A tiempo completo

    We're helping one of our clients, FAVA, hire for Executive Assistant. - Compensation: USD800 - 1K/month. - Location: Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile, Paraguay, Peru, Uruguay and Dominican Republic residents). - Skills:...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México Torre AI A tiempo completo

    We're helping one of our clients, FAVA, hire for Executive Assistant. - Compensation: USD800 - 1K/month. - Location: Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile, Paraguay, Peru, Uruguay and Dominican Republic residents). - Skills:...

  • Administrative Assistant

    hace 5 días

    Ciudad de México, Ciudad de México Capital One A tiempo completo

    WeWork Reforma Latino , Mexico, Ciudad de Mexico, Ciudad de MexicoAdministrative Assistant Administrative Assistant Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment. You will partner with multiple...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México Servicios Comerciales Amazon M A tiempo completo

    6+ years of experience with c-level executive complex calendar management and expense reporting and business cycle annual meeting planning. - Experience with domestic and/or international travel coordination for one or multiple senior executive roles. - Bachelor’s Degree - Fully Bilingual Proficiency - Experience managing vendors and contractors. -...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México Torre AI A tiempo completo

    We're helping one of our clients, FAVA, hire for Executive Assistant. - Compensation: USD800 - 1K/month. - Location: Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile, Paraguay, Peru, Uruguay and Dominican Republic residents). - Skills:...

  • Executive Administrative Assistant

    hace 3 semanas

    Ciudad de México Home Buyers Realty A tiempo completo

    **Compensation**: $5 - $15 hourly **Responsibilities**: - Manage calendars, schedule meetings, and book travel arrangements for executives - Act as the first point of contact for internal and external communication - Prepare reports, presentations, and financial documents as needed - Plan, organize, and manage company events, including conferences,...

  • Executive Administrative Assistant

    hace 2 meses

    Ciudad de México Home Buyers Realty A tiempo completo

    **Compensation**: $5 - $15 hourly **Responsibilities**: - Manage calendars, schedule meetings, and book travel arrangements for executives - Act as the first point of contact for internal and external communication - Prepare reports, presentations, and financial documents as needed - Plan, organize, and manage company events, including conferences,...