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Administrative Coordinator

hace 2 meses

Ciudad de México, Ciudad de México OLM Solutions A tiempo completo

About the Role

The Administrative Coordinator plays a vital role in supporting the smooth operation of our client's business. As a key member of the team, you will provide essential administrative support, ensuring seamless communication and coordination across departments.

Key Responsibilities

  1. Coordinate and schedule meetings, appointments, and travel arrangements for management and staff.
  2. Communicate with the US headquarters via a designated platform.
  3. Manage and maintain office supplies, equipment, and facilities.
  4. Handle incoming and outgoing correspondence, including mail and digital communications.
  5. Organize and maintain company documents and files in physical and digital formats.
  6. Assist with event planning and coordination, including logistics and materials.
  7. Monitor office expenses and maintain budget records.
  8. Coordinate with local vendors and service providers as needed.

Requirements

  1. Proven experience in an administrative or coordinator role.
  2. Excellent organizational and time management skills.
  3. Strong communication and interpersonal abilities.
  4. Proficiency in using a range of software applications, including Microsoft Office suite.
  5. Ability to handle sensitive and confidential information with discretion.
  6. Detail-oriented with a focus on accuracy and quality of work.
  7. Problem-solving skills and ability to prioritize tasks effectively.
  8. Ability to work independently as well as part of a team.
  9. Customer service-oriented mindset with a proactive approach.
  10. Adaptability and flexibility in a fast-paced and dynamic work environment.
  11. Experience in event planning and coordination is a plus.

The Ideal Candidate

  1. Fluent in Spanish and English.
  2. Experience working with a range of software applications, including Slack.
  3. Previous experience working with US companies is a plus.
  4. Willingness to work on-site in Ciudad de Mexico.

Work Arrangement

The candidate will work as an independent contractor for OLM Business Solutions, providing administrative support to our client's business. The work will be done on-site in Ciudad de Mexico, with a 30-hour workweek, Monday to Friday.

About Our Client

Our client is a pioneering IoT platform provider, transforming businesses through connected solutions that streamline operations across multiple industries. With a focus on integrating hardware, software, and cloud technology, their platform provides real-time data to help organizations optimize fleet management, monitor equipment performance, and enhance worker safety.

Skills: time management, event planning, Microsoft Office suite, coordination, administrative, scheduling, adaptability, problem-solving, Microsoft Office, vendor coordination, English language, organization, communication, customer service, Spanish language, budget management, Slack, office management.