Receptionist
hace 3 semanas
Job Summary:
The Mexico Regional Office Receptionist and Admin Support is responsible for ensuring the smooth operation of the office while providing a warm and professional welcome to visitors. This individual will be responsible for optimizing office operations, overseeing internal processes, and managing office supplies and equipment.
This position is a shared role with HR. The position is based in the Mexico Regional Office and will require the individual to be physically present in the office. Home Office will be authorized based upon the Office operation.
Key Responsibilities:
- Responsible for supervising the opening of the office each day, ensuring the office is in order and ready for business.
- Associate's Dining Room
- TVs of public spaces
- Printers
- Supervising the function of the Coffee Machine
- Answers the Mexico Office telephone line(s) using appropriate etiquette, provides callers with responses to all types of requests, both routine and those requiring research and follow-up; directs calls to the appropriate person or takes messages.
- Answers the direct line of the Building Administration (Building Front Desk, Maintenance and Security).
- Welcomes and acknowledges all guests and visitors with a friendly verbal greeting, assists and/or directs them with appropriate information. Provides guests/visitors with visitor keys.
- Assists associates with building access and parking spaces.
- Maintains the upkeep of the receptionist area, kitchen area, and all other shared areas in the office.
- Places work orders when maintenance/repairs are needed.
- Receiving and sorting deliveries, couriers, mail, packages, etc.
- Manages the FEDEX account of the Office to schedule the shipment of packages, couriers, mail, etc.
- Orders office supplies for Printer rooms and keeps office supply storage spaces organized.
- Orders kitchen supplies and replenishes supplies throughout the day.
- Orders cleaning supplies and replenishes supplies when needed.
- Assists with planning and organizing in-house or off-site activities, associate relations events, and meetings.
- Provides meeting planning assistance.
- Ordering and receiving of food & beverage
- Meeting set-up, etc.
- Help facilitate Meeting Room reservations and requests when needed.
- Scheduling use of meeting rooms
- Controls the AV equipment required.
- Manages and liaises with Building management:
- Manages and liaises with the Cleaning Company.
- Manages and liaises with Office Vendors.
- Owns and manages Office Distribution Lists.
- Special Projects for the Human Resources department, as needed.
- Processes invoices and collaborates with HR with finance-related activities.
- Hiring of new associates and First Day Orientation
- Keeps filing updated and in compliance with Internal Controls
- Manages confidential information.
- Other duties as deemed necessary.
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