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Executive Support Specialist

hace 2 meses

Xico, México Zendesk A tiempo completo
Job Description

Zendesk is seeking a highly motivated and organized Executive Support Specialist to join our Marketing Leadership team. This role involves direct assistance to up to four executives and operates under the direct supervision of the Office of the CMO.

Key Responsibilities:
  • Proactively maintain calendars and daily schedules, fielding and prioritizing requests
  • Manage all travel and expenses for the assigned executives in a proactive, fiscally alert manner
  • Ensure and maintain the confidentiality of all appropriate communications and documents
  • Plan and coordinate small team gatherings and events, enhancing team collaboration and morale
  • Foster relationships with key departments to facilitate seamless team functions
  • Offer backup support to other Executive Assistants when needed for time off or project support
  • Special projects and administrative support as needed
Requirements:
  • Minimum of 2-3 years working experience in a tech / SaaS environment preferred
  • 2-4 years of related work experience (general office administration, or reception) and general knowledge within their functional area
  • Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions
  • Excellent organization skills, acute attention to detail, and an ability to handle multiple tasks in a fast-paced and time-sensitive environment
  • Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business and / or executive in mind
  • Ability to influence others; handle conflict appropriately, know when to delegate issues upward and when to apply common sense
  • Experience in heavy calendar management. Understanding priorities and how to prioritize key meetings and events
  • Excellent time management skills with demonstrated ability to manage multiple competing priorities and to constantly re-prioritize
  • Extraordinary work ethic and a can-do attitude for all situations no task too big or too small to handle
  • Excellent written and verbal interpersonal skills and a strong sense of professionalism
  • Highly proficient with all Google Suite applications
  • Remote with willingness to support execs across East Coast to West Coast time zones

Please note that anyone hired into this position must be physically located in and plan to work from Mexico City (CDMX) or Mexico State (Estado de Mexico)