Administrative Support Specialist

hace 21 horas


Xico, México Sgi Global, Llc A tiempo completo

About SGI Global LLC

SGI Global LLC is a leading provider of professional and administrative support services to the U.S. Foreign Assistance Program in Mexico City, Mexico.

Job Summary

We are seeking a highly skilled Receptionist to join our team in Mexico City, Mexico. The successful candidate will provide exceptional administrative support to our INL Director and Deputy Director, as well as serve as a back-up for the INL Office Management Specialist (OMS) and HR Assistant.

Duties and Responsibilities

The Receptionist will be responsible for:

  • Receiving visitors, official mail, and correspondence, and directing them to appropriate sections or INL Program Managers.
  • Managing daily calendars, appointments, meeting room schedules, leave schedules, and liaising with logistics for transportation.
  • Preparing travel authorizations and vouchers, reviewing e-Country Clearance requests, maintaining INL contacts in Salesforce/CRM, updating management products, and performing minor translations.
  • Supporting travel arrangements by making travel orders and amendments, processing EFT travel advances, arranging hotel reservations and rental cars, submitting "out of town" notifications, and coordinating official trips for the INL Director and Deputy Director.
  • Maintaining office supplies by ordering biweekly via ARIBA or submitting purchase requests for non-standard items and is responsible for receiving and accounting for supplies and packages.
  • Cordinating with the Facilities Assistant on maintenance issues, following up on service and procurement requests, liaising with security and janitorial contractors, and implementing emergency procedures as needed.

Requirements

To be considered for this role, you must possess:

  • A Bachelor's degree in international relations, social sciences, or business administration.
  • TWO years' experience in an administrative position within a professional setting.
  • An ability to pass a U.S. Embassy RSO security background check.
  • Spanish FSI level 4/4 and English FSI level 3/3.

Benefits

We offer a competitive salary range of $$40,000 - $60,000 per annum, commensurate with experience, as well as a comprehensive benefits package, including health insurance, retirement plan, and paid time off.



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