International Trade Coordinator

hace 2 meses

Texcoco de Mora, México CIMMYT A tiempo completo
About the Role

CIMMYT is seeking a highly organized and service-oriented professional to join our Business and Services Department as an Import and Export Coordinator.

Key Responsibilities
  • Coordinate with suppliers, freight forwarders, customs brokers, contract logistics, and end users to successfully complete international trade operations in a timely and cost-efficient manner.
  • Monitor shipments for import of goods ordered by CIMMYT's Procurement Team, ensuring timely completion of the process to avoid incurring additional costs of imported items for demurrage in customs' storage facilities.
  • Facilitate customs process for export and import of seeds and other germplasm and research materials from/to CIMMYT's offices to/from different locations worldwide, ensuring completeness of documentation, clearances, and permits needed for legitimate and speedy transfers of such materials.
  • Ensure compliance with local, state, and federal regulations related to international businesses and operations.
  • Report changes in regulations that may affect shipment of goods being imported and/or exported.
  • Prepare, review, and submit documents related to import and export operations to ensure they are complete and correct.
  • Request on a timely basis the required diplomatic franchises to the Legal unit for all import purchases whose value exceeds $1,000.
  • Ensure that imported goods in transit to CIMMYT's destinations worldwide are properly covered by an insurance policy according to CIMMYT's rules and regulations.
  • Ensure prompt processing of payment requests for customs brokers, storage facilities, freight forwarders, and/or couriers.
  • Coordinate with Procurement to evaluate and select freight forwarding, courier companies, and customs clearance brokers according to relevant and current policies.
  • Thoroughly monitor and follow-up on all import and export transactions from origin to destination to ensure safe and timely transport of goods/seeds/other germplasm materials.
  • Prepare, on a periodic basis, reports on all import and export transactions that will serve as a tracking and monitoring tool to ensure that all import and export data are captured and being followed up for reference.
  • Prepare requests for Payments (Journals) for Customs Brokers, Freight Forwarders, courier suppliers, and/or contract logistics suppliers according to the negotiated payment terms.
  • Follow-up with suppliers of imported materials to obtain the correct invoices from them.
  • Establish and maintain an efficient communication channel with internal clients and partner units to ensure efficient and effective completion of the Import and Export Processes.
  • Any other tasks related to Customs process and transfer of goods, germplasm, and research materials.
Requirements
  • The selected candidate must have a bachelor's degree in international trade or logistics, or a graduate of any bachelor's degree with 3-5 years of experience in international trade or customs operations.
  • Advanced level in MS Office, with special remark in Excel and Power Point.
  • Intermediate level of English (fluent written and conversational). English will be tested, and the candidate should score a minimum of B2 on CEFR.
  • The selected candidate must exhibit the following competencies: Organization, Critical thinking, Teamwork, Client Orientation, Problem Solving decision making, Negotiation, and Conflict resolution.

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