Workplace and Facilities Coordinator

hace 4 semanas

Xico, México Scopely A tiempo completo

**Job Summary**

Scopely is seeking a highly organized and detail-oriented Workplace and Facilities Coordinator to join our Facilities and Security team in Mexico City. This role will be responsible for ensuring a safe, efficient, and engaging work environment.

**Key Responsibilities**

  • Manage all aspects of the day-to-day operations of the facilities, including coordinating office activities and events.
  • Improve employee experience by creating a welcoming and productive workplace.
  • Act as the primary liaison between Scopely and the coworking service for all facilities-related issues.
  • Serve as a point of contact for employee inquiries and concerns regarding facilities and office environment.
  • Submit and track maintenance and repair requests to the coworking service.
  • Ensure that the office space meets Scopely's standards for cleanliness, functionality, and comfort.
  • Ensure compliance with health and safety regulations, including conducting regular inspections and audits.
  • Run office supplies and inventory, ensuring the availability of necessary materials.
  • Handle workspace setups for new hires and office moves within the coworking space.
  • Coordinate with IT to ensure accurate setup and maintenance of office technology and equipment.
  • Maintain security protocols, including managing access control systems and visitor management.
  • Plan and execute office events, including team-building activities, holiday parties, and employee appreciation/engagement events.
  • Develop and implement initiatives to improve workplace culture and employee engagement.
  • Assist visiting employees with office setup and orientation to ensure a seamless experience.
  • Coordinate meeting room bookings and catering arrangements for visiting teams as requested.
  • Assist with administrative tasks such as scheduling meetings, managing calendars, and handling correspondence.
  • Support onboarding and offboarding processes, ensuring a smooth transition for new hires and departing employees.
  • Manage office budgets and expenses, including tracking costs and preparing reports.

**Requirements**

  • 1-2 years of experience in facilities management, office coordination, or a similar role.
  • Strong organizational and multitasking skills, with attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Knowledge of health and safety regulations and best practices.
  • Strong English language skills are required for this role as we have a highly diverse and global business.
  • Bonus points: Experience in event planning and coordination.

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