Administrative Support Specialist
hace 4 semanas
The Reception and Security Coordinator provides administrative support to the Citi team. This role requires a high level of organization and attention to detail, as well as excellent communication and interpersonal skills. The Coordinator will be responsible for handling correspondence, managing calendars and appointments, and arranging conferences and conference calls. They will also be responsible for maintaining security by following procedures, monitoring logbooks, and issuing visitor badges.
**Key Responsibilities:**
- Welcome and direct visitors, employment applicants, salespersons, and customers to appropriate locations and parties
- Maintain security by following procedures, monitoring logbook, and issuing visitor badges
- Operate a multi-line telecommunication system, answering and referring inquiries
- Maintain the schedule for conference rooms and training rooms, and schedule room reservations
- Provide support for meetings, to include preparation of rooms and assistance in catering arrangements
- Performs other duties and functions as assigned
**Requirements:**
- Previous administrative experience in a client-facing role preferred
- Excellent customer service and interpersonal skills
- Confidentiality, discretion, tact, diplomacy, and professionalism
- Proficient in Microsoft Office, familiarity with computers and technology
- Highly organized and able to prioritize tasks
- Self-motivated and detail-oriented
- Demonstrate ability to problem-solve
**Education:**
- High School Diploma or equivalent
- Experience in team management
- Leadership and conflict resolution skills
- Knowledge of Windows package management
- Database analysis and interpretation
- Corporate communication and writing skills
- Event planning and management
- Teaching, delegating, and supervising tasks
- Remote and local team supervision
- Knowledge of access control software and procedures
- Electronic security systems knowledge
Citi is an equal opportunity and affirmative action employer.
Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
View the "EEO is the Law" poster. View the EEO is the Law Supplement. View the EEO Policy Statement. View the Pay Transparency Posting
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