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Administrative Coordinator

hace 2 meses

Ciudad de México, Ciudad de México Eastman A tiempo completo

**Job Summary**:

Eastman is seeking an experienced Administrative Assistant to provide high-level administrative support to a middle to upper-level management position. The ideal candidate will have a strong understanding of administrative procedures and be able to work independently with minimal supervision.

**Key Responsibilities**:

  • Provide administrative support to a senior-level executive, including scheduling appointments, coordinating meetings and conferences, and preparing regular reports.
  • Organize and maintain files, both physical and digital, and ensure accurate and timely record-keeping.
  • Screen and respond to telephone calls, letters, and visitors, using discretion and judgment to handle sensitive or confidential matters.
  • Prepare and edit correspondence, reports, and presentations, using a range of software applications, including word processing, graphics, and spreadsheets.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars, and ensure that all necessary documentation is completed.
  • Manage and maintain the executive's calendar, ensuring that all appointments and meetings are scheduled and confirmed.
  • Develop and implement administrative procedures to improve efficiency and productivity.

**Requirements**:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2-3 years of administrative experience, preferably in a senior-level executive support role.
  • Excellent communication and interpersonal skills, with the ability to work effectively with senior-level executives, colleagues, and external stakeholders.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in a range of software applications, including Microsoft Office, Google Suite, and other productivity tools.
  • Ability to maintain confidentiality and handle sensitive or confidential information with discretion.

**What We Offer**:

Eastman offers a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.