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Executive Support Specialist

hace 2 meses

Xico, México Citigroup Inc. A tiempo completo
Job Summary

The Senior Executive Assistant provides critical support to senior management by handling correspondence, coordinating calendars, and arranging meetings and travel. This role requires a high level of discretion, organizational skills, and attention to detail.

Key Responsibilities
  • Manage day-to-day calendars of senior management, ensuring seamless coordination of meetings and appointments
  • Coordinate all aspects of executive-level manager appointments, meetings, and conference calls
  • Prepare and review materials and correspondence for meetings, including presentations and spreadsheets
  • Coordinate travel arrangements, prepare and distribute schedules/agendas for travel, and reconcile expense reports
  • Process invoices, orders supplies, and follow up on virtual requests
  • Assist with ad-hoc reports and special projects as needed
  • Train, coach, or guide other administrative staff when required
Requirements
  • Previous office administration experience in a large and complex financial services organization
  • Highly proficient in Microsoft Office
  • Clear and concise written and verbal communication skills
  • Able to quickly gain command of new systems
  • Self-motivated and detail-oriented
Qualifications

Bachelor's/University degree or equivalent experience

Job Family Group: Business Strategy, Management & Administration

Job Family: Administrative Support

Time Type: Full time