Administrative Support Specialist

hace 14 horas


Xico, México Sur A tiempo completo

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our senior-level executives at Sur. As an Executive Support Professional, you will be responsible for managing calendars, coordinating travel arrangements, and preparing expense reports.

Key Responsibilities

  • Act as the primary point of contact among executives, employees, clients, and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives' calendars and schedule meetings
  • Coordinate travel and accommodation arrangements
  • Track daily expenses and prepare weekly, monthly, or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by maintaining office supply inventory
  • Format information for internal and external communication
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system

Requirements

  • Work experience as an Executive Assistant, Personal Assistant, or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications
  • Excellent verbal and written communication skills
  • Discretion and confidentiality


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