Regional Chapter Coordinator

hace 3 semanas

Ciudad de México, Ciudad de México Million Dollar Sellers A tiempo completo
About the Role

Million Dollar Sellers (MDS) is seeking a highly skilled and experienced Regional Chapter Coordinator to join our team. As a key member of our operations team, you will be responsible for managing our regional chapters and executing events to drive member engagement and value.

About You

We are looking for a strategic thinker with a background in corporate event coordination, hospitality, or marketing and advertising. You should have at least 2+ years of experience in managing complex logistics, vendor relations, and multitasking across diverse event types. You should be flexible with your schedule, including the capability to travel, and adaptable to evolving circumstances and new information.

Key Responsibilities
  • Oversee All MDS Chapters: Manage our 16 existing chapters and spearhead the launch of 5 new chapters by the end of 2024, ensuring each chapter plans and executes 5-8 events annually, ranging from boardroom meetups to retreats and MDS days.
  • Event Planning and Execution: Assist chapter leads with event planning, coordinate with vendors, and venue sourcing, create event registration pages, and help promote events via social media and email marketing to ensure successful execution.
  • Budget Management: Understand and manage each chapter's budget, ensuring fiscal responsibility and efficiency in event planning and execution.
  • Chapter Leads Management: Work closely with 35 chapter leads and be responsible for onboarding new ones, building and maintaining relationships, keeping up with communications, and running monthly chapter meetings.
  • Content Creation: Assist with content creation and coordination by creating presentation slides and ensuring quality content is produced for boardroom meetings.
  • Vendor Liaison: Act as a liaison with event vendors, coordinating logistics and ensuring events match the chapters' desired experiences.
  • Communication and Collaboration: Maintain daily communication with chapter leads, assisting with tasks and ensuring smooth operation. Collaborate with internal teams, members, partners, and hired talent to develop engaging presentations and programming.
  • Promotion and Marketing: Work with the partnerships team to achieve partner revenue goals, promote chapter events to attract more member leads, and assist in the creation of marketing materials and strategies to enhance event attendance and experience.
  • Minimal Travel: Attend chapter meetings at least twice a year to assist and see what areas we can improve in.
  • Success Assessment: Assist the program director in evaluating the overall success of chapter events, compiling reports, and managing event-related expenses.
  • Continuous Improvement: Monitor industry trends and strategies, seeking innovative ways to improve chapter events and the overall member experience.
What We're Looking For
  • Corporate Event Expertise: At least 2+ years of dedicated experience in corporate event coordination.
  • Educational Foundation: A Bachelor's Degree in hospitality, event management, marketing and advertising, or a related field. Alternatively, we value significant leadership experience in corporate event management.
  • Flexibility and Adaptability: You should be flexible with your schedule, including the capability to travel, and adaptable to evolving circumstances and new information.
  • Exceptional Time Management: Proven ability to manage multiple projects concurrently, ensuring smooth progress.
  • Vendor and Logistics Mastery: Strong skills in building and maintaining relationships with event vendors and handling diverse logistical aspects of events including food selection, AV setup, and signage coordination.
  • Collaborative Coordination: Excellent interpersonal skills to collaborate with internal teams, partners, and external talent for creating cohesive event presentations and programming.
  • Customer Service Acumen: Recognized ability to promptly and efficiently address partners' needs, serving as the primary point of contact.
  • Attention to Detail and Analytical Thinking: A meticulous eye for detail and the ability to generate detailed reports and actionable insights from event successes.
  • Problem-Solving Prowess and Data Management: Quick identification and resolution of challenges, particularly in pre-event logistics and on-site management, and competence in data collection, entry, and analysis related to event expenses.
  • UI/UX Understanding: Skills to enhance registration and overall event experiences through informed design and user experience principles.
  • Industry Awareness: A habit of monitoring and integrating industry trends to stay ahead in event strategies.

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