Executive Assistant with Design Expertise
hace 2 días
**Job Summary**
Jules is seeking a highly skilled and organized Executive Assistant with design experience to support our executive team. As a key member of our team, you will be responsible for providing administrative support, coordinating travel arrangements, and maintaining confidentiality in all matters related to the executive's work and personal life.
**Key Responsibilities**
• Maintain and organize the executive's calendar, scheduling appointments, meetings, and travel arrangements
• Act as the primary point of contact for internal and external inquiries addressed to the executive
• Coordinate and schedule meetings, prepare materials, and take meeting notes as needed
• Organize domestic and international travel, including flights, accommodations, and transportation
• Prepare detailed itineraries and ensure smooth travel arrangements
• Handle administrative tasks, such as record-keeping and expense tracking, and maintain an organized system for physical and digital invoices and receipts
• Handle sensitive and confidential information with discretion
• Maintain confidentiality in all matters related to the executive's work and personal life
• Assist the executive in managing projects by coordinating deadlines, tracking progress, and providing necessary support
• Assist in organizing and coordinating company events, conferences, and other functions
• Conduct research on specific topics to provide relevant and timely information
• Handle ad-hoc tasks and projects assigned by the executive, demonstrating flexibility and adaptability
**Requirements**
• 2-3 years of prior administrative assistant experience
• Ability to manage multiple projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and fast-paced environment
• Can-do, positive attitude and willingness to go the extra mile
• Critical attention to detail and high level of organization
• General knowledge of the YouTube landscape is essential
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