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Executive Support Specialist
hace 2 meses
The Senior Administrative Assistant plays a pivotal role in supporting the administrative needs of the Executive team in a timely and efficient manner. Reporting directly to the Executive Assistant, the incumbent will handle administrative tasks and ensure seamless coordination and execution for the executive team.
Key Responsibilities- Administrative Support: Provide administrative assistance to the Executive team, including handling requests and queries, and ensuring timely responses.
- Appointment Management: Organize and schedule appointments for both internal and external parties, coordinate meetings and events, and manage calendars efficiently.
- Communication: Serve as the primary point of contact for internal and external clients, and manage large MS Team meetings.
- Document and Report Preparation: Assist in the preparation of documents, presentations, and reports, manage revisions and proofreading documents, and provide support for translations between English and Spanish.
- Travel Arrangements & Expense Reports: Book, confirm, and change domestic and international travel arrangements, support the procurement of Business Visas and travel documents, and submit and reconcile expense reports.
- Purchasing: Assist with vendor management, create purchase requisitions, and process invoices.
- Other Administrative Duties: Undertake additional administrative duties and projects as assigned.
- Experience: Minimum 5 years of experience as an Executive/Administrative Assistant or Office Manager/Assistant.
- Skills: Strong proficiency in Microsoft Office Suite with emphasis on Word, PowerPoint, Excel, and Teams, excellent time management skills and ability to prioritize effectively, demonstrated commitment to maintaining confidentiality, strong attention to detail and adept problem-solving skills, excellent written and verbal communication skills, C2 level proficiency in Business English required, C1 preferred, and multi-lingual capabilities (Spanish and English).
Momentive is a premier global advanced materials company with a cutting-edge focus on silicones and specialty products. We deliver solutions designed to help propel our customer's products forward—products that have a profound impact on all aspects of life, around the clock and from living rooms to outer space. With every innovation, Momentive creates a more sustainable future. Our vast product portfolio is made up of advanced silicones and specialty solutions that play an essential role in driving performance across a multitude of industries, including agriculture, automotive, aerospace, electronics, energy, healthcare, personal care, consumer products, building and construction, and more.
Momentive believes a diverse workforce empowers our people, strengthens our business, and contributes to a sustainable world. We are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any characteristic protected by law.