Construction Administration Specialist

hace 2 días


Monterrey, Nuevo León, México Autozone A tiempo completo
Job Summary

As a Construction Administration Specialist at Autozone, you will play a crucial role in supporting the Construction department with administrative tasks, ensuring seamless operations and timely delivery of projects.

Key Responsibilities
  1. Bidding Process Management: Administer the bidding process for each site, sending invitations to bid to designated general contractors, managing the PM system, attaching drawings and specifications, and following up until a specific general contractor is assigned.
  2. Construction Contracts: Generate construction contracts once a site has been assigned, send them to Memphis, and follow up until authorized, signed by the General contractor, and collected back at the office for availability according to Autozone policies.
  3. Purchase Orders: Generate purchase orders in Store Dev system as soon as NTP has been sent for Autozone internal supplies, ensuring timely delivery during the construction process.
  4. Ok to Build Form: Obtain this document signed by each area of Store Dev involved, either physically or by email, to officially start the construction process by sending the Notice to Proceed (NTP) and changing the store NTP status in Store Dev system.
  5. New Vendors Activation: Coordinate the process to get the NDA and PSA approved, request all necessary documentation, and submit with Legal to start the process, following up until receiving a formal answer from Legal and compliance.
  6. Closing and Stores Capitalization: Receive closeouts from General contractors by generating a master control list, deliver closeouts to project managers, and follow up until accepted, proceeding with change orders and contract retention release to ensure stores can be capitalized within 84 days after opening.
  7. Vendors Payments: Administer the internal payments process for vendors and general contractors by filtering and administering vendor invoices until all have been approved, ensuring payments have backup information according to internal policies, handing over to finance, and following up until paid.
Requirements

Education and Experience: A Bachelor's degree (BA, BS) or equivalent in Administration. Two to three years of experience in administration in construction companies or retail. Strong communication and organizational skills with a detail-oriented focus. Ability to handle highly confidential information.

Technical Skills: Microsoft Windows, Microsoft Office Suite (Excel, PowerPoint & Word - Access is a plus).



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