Legal Assistant to the General Counsel
hace 9 horas
Key Responsibilities:
* Provide administrative support to the General Counsel, including managing calendars, coordinating travel arrangements, and processing expense reports.
* Draft and edit legal documents, including contracts, agreements, and correspondence.
* Manage complex calendar management, coordinating a dynamic schedule with frequent changes and conflicts.
* Support the Contract Life Cycle Management, including drafting, review, negotiation, amendment, release, quality control, management, contracts, and agreements entered by CIMMYT with national and international entities.
* Perform contract management activities, including reception, verification, follow-up of documents, signature preparation, and processing.
* Support the updating, creating, and implementing processes, practices, guidelines, procedures, and workflow optimization to improve the legal team's day-to-day efficiency and effectiveness.
* Prepare agendas, attend meetings, and accurately record minutes, capturing key action items and ensuring timely follow-up.
* Manage various administrative tasks, including processing expense reports, handling payments, organizing travel arrangements, and documenting departmental activities.
* Liaise with Procurement to process the department's requests for services, purchases, and requisitions of supplies.
* Keep track of the vehicles assigned to the Department to monitor maintenance needs.
* Support the curation of agreements and other document databases.
* Manage and track a high volume of tasks and projects.
* Ensure proper follow-up of entrusted matters, tracking these matters daily in the provided dashboards and KPI monitoring tools.
Requirements:
* Bachelor's degree in law, administration, or related fields.
* At least five years of experience as an Executive Assistant to a managing partner or partner of a large law firm or in similar roles.
* Excellent oral and written communication skills in English and Spanish.
* Proficient computer skills (at a minimum: Microsoft Office and Adobe Acrobat).
* Proactive, Communication, Problem-solving, Achievement Orientation, Flexibility/Adaptability, Teamwork, Time Management, and Collaboration competencies.
CIMMYT offers an attractive remuneration package and support for continuous professional development.
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