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About CIMMYT
CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow's problems today. As a core CGIAR Research Center, we are a global research partnership for a food-secure future, committed to reducing poverty, enhancing food and nutrition security, and improving natural resources.
Job Summary
We are seeking a dynamic, detail-oriented, and customer-focused professional to join our Legal Department as a Legal Assistant to the General Counsel. This role will provide comprehensive daily support to the General Counsel across all areas of responsibility, including managing internal and external communications, drafting, editing, and preparing legal documents and correspondence.
Key Responsibilities
- Manage complex calendar management, coordinating a dynamic schedule with frequent changes and conflicts.
- Provide support to the Contract Life Cycle Management, including drafting, review, negotiation, amendment, release, quality control, management, contracts, and agreements entered by CIMMYT with national and international entities.
- Perform contract management activities, such as reception, verification, follow-up of documents, signature preparation, and processing.
- Support the updating, creating, and implementing processes, practices, guidelines, procedures, and workflow optimization to improve the legal team's day-to-day efficiency and effectiveness.
- Prepare agendas, attend meetings, and accurately record minutes, capturing key action items and ensuring timely follow-up.
- Manage various administrative tasks, such as processing expense reports, handling payments, organizing travel arrangements, and documenting departmental activities.
- Liaise with Procurement to process the department's requests for services, purchases, and requisitions of supplies.
- Keep track of the vehicles assigned to the Department to monitor maintenance needs.
- Support the curation of agreements and other document databases.
- Manage and track a high volume of tasks and projects.
- Ensure proper follow-up of entrusted matters, tracking these matters daily in the provided dashboards and KPI monitoring tools.
Requirements
The ideal candidate will possess excellent communication and organizational skills, with the ability to work in a fast-paced environment and prioritize multiple tasks and projects. A strong attention to detail and ability to maintain confidentiality are essential.
