Event & Operations Assistant

hace 16 horas

Colombia BogotaMéxico Ciudad de MéxicoMedellinQuitoCaracasGuadalajaraCancúnMonterreyArequipaCallaoCaliBarranquillaVeracruzCartagenaSan Juan P RicoManaguaPuebla, México ScaleUp A tiempo completo

Event & Operations Assistant

(Executive / Sales / Creative Support)

Type: Contractor (Long-term)
Schedule: Full-time
Location: 100% Remote (LATAM preferred)
Time Zone: EST (US business hours)
Language: Advanced / Fluent English

About the Company

US-based live events & entertainment group delivering premium, high-end experiences. One of its core units focuses on luxury weddings, working closely with couples, planners, venues, and vendors.

About the Role

You'll support a senior creative & sales lead by organizing operations, keeping sales moving, preparing meetings, and transforming rough ideas into polished, client-ready proposals.

This role combines operations, executive support, and creative tasks, including Canva-based proposals and presentations, client and vendor communication, and internal coordination.

This is not a basic admin role. We're looking for someone proactive, visually sharp, and comfortable supporting a fast-moving, creative leader.

Key Responsibilities

  • Manage inbox, calendar, follow-ups, and reminders

  • Track leads, proposals, contracts, deposits, and next steps

  • Prepare meetings and handle post-meeting follow-ups (notes, action items)

  • Create and polish proposals using Canva and Google Slides

  • Draft client and vendor emails (client-facing, professional English)

  • Support event coordination with timelines, floor plans, and documentation

  • Assist with light social media and basic marketing support

  • Work within CRMs and project management tools to keep operations organized

Requirements

  • Advanced / fluent English (written & spoken)

  • Experience as an Operations Assistant, Executive Assistant, or Sales Assistant

  • Strong organizational skills and attention to detail

  • Hands-on Canva experience (required)

  • Ability to turn messy input into clean, client-ready output

  • Proactive, reliable, and comfortable owning tasks end-to-end

Nice to Have

  • Experience in events, weddings, hospitality, or creative agencies

  • Experience supporting sales leaders, founders, or executives

  • Familiarity with CRMs, email automation, and PM tools

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