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Administrative Assistant

hace 2 semanas

Mexico City Metropolitan Area Syniti A tiempo completo

About Us
Syniti, part of Capgemini, tackles the hardest work in data for the world's largest organizations. We combine intelligent software with deep data expertise to help the Fortune2000 tackle complex data challenges and drive measurable business outcomes with business-ready data. Syniti's Data First strategy transforms data from an afterthought into a strategic asset—unlocking insights, reducing risk, and fueling growth. With over 5,000 successful projects, we support the full data lifecycle through a unified platform for migration, quality, replication, matching, master data management, analytics, governance, and strategy. Operating globally across industries, Syniti's award-winning software, expert consultants give enterprises a unique edge in managing and maximizing their data.

The ROLE

The Administrative Assistant will provide high-level administrative and operational support to the VP of Marketing and the CIO. This role requires exceptional organizational skills, strong attention to detail, and the ability to proactively manage complex calendars, travel arrangements, and expense processes. The ideal candidate thrives in a dynamic, fast-paced environment, can balance priorities across two executive leaders, and maintains a high level of professionalism and confidentiality.

What You Will Do
Executive Support

  • Manage calendars for the VP of Marketing and CIO, including scheduling internal and external meetings, resolving conflicts, and ensuring meeting preparedness.
  • Coordinate executive communications, including drafting correspondence, managing inboxes, and handling inquiries with discretion.
  • Organize and prepare materials for meetings, presentations, and reports.

Travel & Logistics

  • Plan, coordinate, and book domestic and international travel, including flights, accommodations, transportation, itineraries, and conference registration.
  • Anticipate travel-related needs and provide timely updates or adjustments as necessary.

Expense & Budget Support

  • Process and reconcile monthly credit card expenses for both executives, ensuring accuracy and compliance with company finance policies.
  • Track and submit reimbursements, invoices, and related documentation.
  • Assist with budget tracking, purchase orders, and vendor coordination as needed.

Marketing & IT Administrative Coordination

  • Support functional team operations, including scheduling team meetings, off-sites, and cross-departmental sessions.
  • Maintain shared departmental files, documents, and project trackers.
  • Assist with special projects related to marketing campaigns, department communications, and IT initiatives.

General Administrative Support

  • Maintain confidentiality of sensitive information at all times.
  • Act as a liaison between executives, staff, and external partners.
  • Perform other administrative duties as assigned to ensure smooth daily operations.

Required
WHAT IT TAKES

  • 3+ years of administrative or executive assistant experience supporting senior leaders remotely.
  • Strong proficiency in MS Office Suite
  • Experience managing travel, expenses, and executive calendars.

Preferred

  • Experience supporting executives in a technology-driven organization.
  • Familiarity with expense management systems (e.g., Concur, SAP, Oracle, Expensify).
  • Ability to handle basic project coordination tasks.
  • Bachelor's degree or equivalent experience.

What We Offer

  • Trust in your talent. At Syniti you will find a supportive environment and access to learning tools, but micromanagement is not our style.
  • Growth. We are growing rapidly and steadily solving the biggest challenges enterprise companies are faced with today. There was never a better time to join and grow with us. Most importantly you will have the chance to shape our journey and share in our success story.
  • Support. We all rely on each other and enable each other to be successful. You won't stand alone.
  • Curiosity and genuine interest in you. We all have our different stories, all equally fascinating with each depicting a different journey and we want to hear them all.
  • Recognition. We are the sum of individual achievements, and we always take the time to celebrate them.
  • An open organisation. Titles don't define access at Syniti. We stay humble regardless of where we sit in the organisation. We want to hear every voice, listen to all the ideas and make sure everyone's work is seen and valued.

Our Commitment to Inclusion
At Syniti, we're committed to creating a respectful, inclusive, and fair workplace where everyone belongs and thrives. We believe that diverse perspectives make us stronger — and we value the unique backgrounds, experiences, and voices each person brings to our team.
We welcome applicants based on their skills and potential, and we're dedicated to ensuring equal opportunities for all, regardless of personal background. If you need accommodations during the hiring process, please let us know — we're here to support you.