Administrative Assistant

hace 18 horas

El Salto, México INNIO A tiempo completo

**The INNIO Advantage**:
By combining a rich legacy in the power and gas compression space with pioneering technology, **INNIO** brings our customers affordable, reliable and sustainable energy solutions for today and tomorrow.
We are helping to meet today’s energy needs with 64 GW of installed capacity of our powerful Jenbacher and Waukesha engines, which can be found in more than 100 countries. And, by harnessing our history of energy industry firsts along with the power of digital innovation, we will continue to deliver for the future.

**Role**:
The** Administrative Assistant - Service** is responsible for providing comprehensive administrative support to the Service department. This role involves collecting and organizing data, managing documentation, and ensuring compliance with Mexican legal obligations through various government and client portals. The assistant will also support procurement, HR coordination, and internal reporting.

**Essential Responsibilities**:
This role includes a wide range of administrative tasks to support service operations, compliance, and internal coordination. The assistant will interact with internal and external stakeholders, manage documentation, and ensure timely execution of administrative duties.
- Perform various administrative duties related to the assigned function.
- Be the link with external vendors to gather employee data, salary information, and legal compliance documentation.
- Coordinate with internal teams to collect service data, client information, and compliance records.
- Keep update the company’s REPSE registration.
- Prepare and submit reports in compliance with Mexican laws, including ICSOE and SISUB declarations.
- Review and upload monthly REPSE-related data to client portals.
- Maintain and update vehicle fleet insurance policies.
- Manage equipment allocation for new service vehicles.
- Generate purchase orders for service-related supplies, maintenance, and basic services.
- Manage and submit SIPARE information for technicians to facilitate client site access.
- Maintain and update digital personnel files for field technicians.
- Safeguard digital and physical documentation of co-workers (equipment or vehicule responsibility, etc).
- Track and manage PPE requests for the service team.
- Coordinate uniform purchases and deliveries for the service team.
- Process IT-related purchase orders for new or replacement equipment.
- Record and manage vacation requests for the service department.
- Support HR with service-related requests and documentation.
- Receive and schedule invoice payments related to generated purchase orders in coordination with the responsible department

**Qualification Requirements**:

- Degree or equivalent (intern) in Business Administration, Human Resources, Accounting, or administrative fields
- 1-2 years of experience in HR administration, payroll, and government portal management (desired)
- Ability to collaborate and take direction from multiple stakeholders.
- High attention to confidentiality and discretion.
- Self-motivated with a strong sense of urgency
- Strong time management, timely completion of administrative tasks.
- English, at least medium level (oral and written)
- Spanish fluent (oral and written)
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Basic experience in creating spreadsheets and presentations

  • Administrative Assistant

    hace 4 semanas

    El Salto, México INNIO A tiempo completo

    **The INNIO Advantage**:By combining a rich legacy in the power and gas compression space with pioneering technology, **INNIO** brings our customers affordable, reliable and sustainable energy solutions for today and tomorrow.We are helping to meet today’s energy needs with 64 GW of installed capacity of our powerful Jenbacher and Waukesha engines, which...

  • Administrative Assistant

    hace 6 días

    El Llano, México Kuadra Support A tiempo completo

    At Kuadra, we are looking for a Junior Administrative Assistant to work onsite in Hermosillo.The main responsibilities of this position are:- Managing the director's schedule.- Customer service.- File administration.- Collection and follow-up with clients.- Keeping the customer database up to date.- Sending correspondence to clients.- Providing support to...

  • Administrative Assistant

    hace 6 días

    El Llano, México Kuadra Support A tiempo completo

    At Kuadra, we are looking for a Junior Administrative Assistant to work onsite in Hermosillo. The main responsibilities of this position are: - Managing the director's schedule. - Customer service. - File administration. - Collection and follow-up with clients. - Keeping the customer database up to date. - Sending correspondence to clients. - Providing...

  • Administrative Assistant

    hace 7 días

    El Llano, México Kuadra Support A tiempo completo

    **About us**Kuadra Support is a nearshore company that provides reliable and affordable business support services for U.S. companies.We are seeking a proactive and self-motivated full-time Administrative Assistant to join our team. This position requires a bilingual individual (Spanish/English) to work in an office environment.**Essential Duties and...

  • Administrative Assistant

    hace 1 semana

    El Salto, México dsm-firmenich A tiempo completo

    **Asistente Administrativo**El Salto, Jalisco, México**Modalidad de trabajo**:En sitioÚnete a nuestro equipo como Asistente Administrativo del área de Producción y sé el vínculo estratégico entre la administración, la operación y la mejora continua. Esta es una posición clave para personas organizadas, proactivas y comprometidas con la excelencia...

  • Administrative Assistant

    hace 2 semanas

    El Salto, México dsm-firmenich A tiempo completo

    **Asistente Administrativo** El Salto, Jalisco, México **Modalidad de trabajo**:En sitio Únete a nuestro equipo como Asistente Administrativo del área de Producción y sé el vínculo estratégico entre la administración, la operación y la mejora continua. Esta es una posición clave para personas organizadas, proactivas y comprometidas con la...

  • Administrative Assistant

    hace 2 días

    El Salto, México GEODIS A tiempo completo

    **Description**- Support employees, managers and directors, be the first contact for visits and suppliers, offer support to office staff with expenses and events.- Main Activities Assistance to management positions- Expense reports- Event organization- Assistance to national and international visits- Purchase order requests- Reception and mailing of...

  • Administrative Assistant Ii

    hace 2 semanas

    El Salto, México Benchmark Electronics, Inc A tiempo completo

    En Benchmark, nos mueve nuestro propósito: innovar para crear un mundo más saludable, más seguro y mejor conectado y así crear un futuro más brillante. Cuando te unes a nosotros, pasas a formar parte de un equipo apasionado por generar un impacto significativo en diversos sectores, incluidos el aeroespacial comercial, la defensa, la informática...

  • Administrative Assistant

    hace 3 semanas

    El Llano, México Kuadra Support A tiempo completo

    **About us**Kuadra Support is a nearshore company that provides reliable and affordable business support services for U.S. companies.We are looking for a proactive and self-motivated full-time **Administrative Assistant** who will also support **project management tasks**. This role requires a bilingual individual (Spanish/English) to work in an office...

  • Purchasing Assistant

    hace 3 semanas

    El Salto, México Emerson A tiempo completo

    **Requisitos**:- Lic. en Admistracion, Logistica, Contabilidad, Gestion Empresarial, Ing. Industrial.- 1 año de experiência en procesos administrativos (pago a proveedores, logística, flujo de procesos, contabilidad, cotizaciones)- Analisis de Causa Raiz**Responsabilidades del puesto**:- Generción de hojas de calculo para analisis Inventarios/Compras-...