Office Admin Assistant

Responsibilities
TikTok is the leading destination for short-form mobile video. Our mission is to inspire creativity and bring joy. TikTok has global offices including Los Angeles, New York, London, Paris, Berlin, Dubai, Singapore, Jakarta, Seoul and Tokyo.

Why Join Us
Creation is the core of TikTok's purpose. Our platform is built to help imaginations thrive. This is doubly true of the teams that make TikTok possible.
Together, we inspire creativity and bring joy - a mission we all believe in and aim towards achieving every day.
To us, every challenge, no matter how difficult, is an opportunity; to learn, to innovate, and to grow as one team. Status quo? Never. Courage? Always.
At TikTok, we create together and grow together. That's how we drive impact - for ourselves, our company, and the communities we serve.
Join us.

**Team Introduction**:
The Administration Department takes the lead in developing an exceptional workplace experience across regional offices. They drive workplace strategy, optimize performance, and enhance productivity and cost-efficiency. Through innovative programs and initiatives, they create a unique and user-centric workplace journey. They collaborate with cross-functional teams to maximize space utilization and efficiency for all workplace users, including hybrid and remote setups. The team also oversees essential services and continuously evolves its approach to elevate the company culture and foster a vibrant work environment.

Only resumes in English will be considered.

**Responsibilities**:

- Provision of office services for the Bytedance office.
- Oversight of office supplies, ensuring timely restocking as required.
- Conducting monthly inventory audits, encompassing both office supplies and promotional items.
- Aiding in the onboarding and offboarding processes for employees.
- Regularly gathering feedback from business team members and collaborating with managers to enhance services.
- Performing essential mailroom tasks such as sending and receiving packages, organizing the mailroom and storage area.
- Providing support for national and international shipping needs.
- Conducting daily walkthroughs of the workplace and conducting on-site vendor inspections.
- Managing all SWAG requests, overseeing distribution, and allocating expenses for shipping.
- Assisting in the creation and editing of communication materials.
- Collaborating with the office manager during new office buildouts and office relocation projects, including office setup, vendor coordination, and overall moving arrangements. Ensuring alignment of moving schedules across teams.
- Assisting the office manager in planning for office return-to-office (RTO) scenarios, including seating arrangements, hygiene plan implementation, signage display, and office inspections.
- Assisting the office manager in planning and overseeing both internal and external event logistics, and managing the complete execution process.
- Collecting and documenting all data related to desk bookings for the RTO phase.
- Engaging with employees in-person or via Lark on a daily basis to address requests and fulfill needs.

**Qualifications**:

- Prior experience in coordinating and managing office logistics efficiently.
- Ability to communicate and collaborate effectively with a diverse range of people and job functions.
- Excellent organizational, interpersonal, multi-tasking, verbal and written communication skills
- Adept at juggling various tasks while maintaining a high level of accuracy and meeting deadlines consistently.
- Proficient at identifying issues, finding practical solutions, and making informed decisions that contribute to a well-functioning office environment.

TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.