IT Procurement Coordinator, North America

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

**Postion Summary**

**This is a hybrid position within Mexico City, Mexico or Cuernavaca, Morelos.**

Thales is looking for an **IT Procurement Coordinator, North America **who is primarily responsible to oversee the daily activities of the technology purchasing function; review technology purchasing decisions; assist with the ordering and goods receipting/invoicing of materials and supplies from vendors and works with vendor and regional procurement shared service team to obtain pricing and specifications.

In this position, you will also work with the regional Accounts Payable teams to ensure timely processing of all IT related invoices.

**Key Areas of Responsibility**
- Research products and equipment; prepare product/equipment specifications.
- Research websites/contact vendors to gather technical information and prices on supplies and equipment.
- Generate Purchase requisitions in SAP in support of IT asset purchases for both operational and capital expense items.
- Collaborate with the Procurement shared service center with open purchase requisitions to expedite procurement or resolve issues with current and in progress requests.
- Coordinate with helpdesk onsite services calls for equipment installation and maintenance as needed.
- Coordinate with selected vendors on supply and delivery of purchased items.
- Assist IT Asset Manager in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number serial number make and model of equipment.
- Assists IT Asset Manager with preparing purchases.
- Assists IT Asset Manager with good receipt and invoice approval for both Purchase order and non-Purchase order items.
- Works with IT Helpdesk and Asset Manager to maintain repository of enterprise software licenses/keys.
- Assist helpdesk in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number serial number make and model of equipment.
- Assists IT project and operations teams with shipping defective equipment to vendor and arranging replacement.
- Works with regional procurement team to resolve invoice disputes related to IT invoices such as pricing mismatches.
- Works with regional Accounts Payable team to execute goods receipt, electronically code invoices to secure approval for processing of IT invoices by the accounts payable team.

**Minimum Requirements**
- Bilingual (English/Spanish)
- 3 years in the purchasing/procurement function for an IT organization ordering both hardware and software assets.
- Conventional knowledge of Information Technology hardware and software assets.
- Experience in system based purchasing using SAP or other ERP, server-client based purchasing system.
- Excellent written and verbal communication skills with English being the primary business language.
- Proven researching ability.
- Excellent organizational skills, able to manage multiple priorities from multiple stakeholders.

**Preferred Qualifications**
- Experience in presenting technology recommendations from a business perspective.
- Experience working with both external supplier and procurement teams to obtain supplier quotes.
- Experience in planning and carrying out software license audits & reconcilements.
- IT Asset Management tool experience, preferably with ServiceNOW.
- Experience with purchasing and goods receipting functions using SAP (requisition creation, change, display, goods receipt, Open PO reporting, vendor master inquiry and display).
- Experience interpreting purchasing terms and conditions.

LI-Hybrid

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