Administrative Assistant

hace 3 días

Colonia Lomas de Chapultepec, México PRGX Global, Inc A tiempo completo

**ABOUT PRGX**

**Job Title**:Administrative Assistant

**Summary**:This is a full-time position based in our Mexico City office with a hybrid model, therefore we will expect to see you in the office 3 times a week.

**We are looking for a ‘doer’** with an incredible/positive attitude who is excited to see processes and procedures all the way through from beginning to end:
What you can expect: Overseeing routine and advanced duties for other professionals. Organizing files, creating correspondence, and preparing reports or documents. Managing calendars, sorting mail, and preparing invoices. Handling general office tasks and administrative duties. Providing support for managers and other employees. Making travel and meeting arrangements, preparing reports, and maintaining filing systems.
- Front desk service
- Purchase Orders (stationery, office supplies etc), vendors and office management activities
- Control and administration of vacations and payroll incidents
- Office benefits management: Gas & food vouchers PO’s
- Physical and digital files control
- Travel agencies management and trips coordination with employees across LATAM
- “Petty cash” administration and control
- Capable of inspiring trust, motivating partners, and team members in a collaborative manner.
- Supporting Finance department and administrative activities for Mexico City office
- Ensure efficient functioning and documentation for internal administrative processes
- Ability to deliver clear, persuasive, and technically sound oral and written communications while being able to explain and communicate things.

**Qualifications**:

- 3 to 5 years of related experience in administrative/front desk areas and activities.
- Experience working in a fast-paced environment.
- Basic English understanding.
- MS Office basic skills (Excel, Word, Teams, Power Point)
- Required: Dynamic personality, service attitude, proactive, organized
- Interest in learning and growing in a multinational organization
- Ability to work independently with mínimal direction in a fast-paced environment.
- Excellent oral and written communication skills are essential.

**WORKING CONDITIONS AND EQUAL EMPLOYMENT**

Any physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the described job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to remain stationary; move; lift and/or move up to 15 pounds. The employee must regularly sit; use hands to finger, handle, or feel; reach with hands and arms; communicate. Specific vision abilities required by this job include close vision.

PRGX does not discriminate against employees or applicants for employment based upon race, color, national origin, genetic information, religious beliefs, gender, age, marital status, disability, veteran status, or any other protected classifications, activities, or conditions as required by federal, state and local laws.

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