Exec/admin Assistant

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

**How will you make an impact in this role?**

In this role you will help leaders manage their time, plan strategic meetings, and address daily challenges that can impact organizational goals. You will provide dedicated support to 2 Vice Presidents of a Legal Team in Mexico with administrative matters. Your responsibilities will include:
**Planning, organizing, and controlling the agenda of three VPs, internal and external meetings.**

**Planning and organizing national and international trips**:

- Tickets
- Hotels
- Transfers

**Creating purchase orders (POs) for invoice payments and controlling them.**

- Managing the payment process of invoices.
- Entering data for final payment.
- Entering complements once invoices are paid.

**Controlling the Legal Tracker platform, ensuring that our vendors' invoices are correctly uploaded for proper and secure approval.**

- Ensuring that all vendor data, both for paid invoices and their complements from the assigned platforms, are correctly recorded. This helps in controlling our BUDGET.
- Planning, logistics, and organization of GCO events such as Offsites, Town Halls, and monthly Staff meetings.
- Timely and accurate verification of CORPORATE cards, preparing expense reports correctly on a monthly basis.
- Teamwork with my GCO colleagues for various activities and needs of the team to achieve goals together, such as scheduling meetings, ordering stationery, following up on approval requests, etc.
- Always considering the BUDGET of the area for both vendor invoice payments and event organization.
- Making the necessary provisions to ensure a correct fiscal year-end closure regarding area expenses.
- Supporting different areas, as it is a team effort, and intervening when necessary to achieve common goals.

**Minimum Qualifications**

- Languages Spanish and English

- Proficient in Microsoft Office

- Exceptional organizational skills

- Strong communication skills, both written and verbal

- Flexibility and adaptability: last-minute schedule changes, shifting priorities, handling diverse personalities, crisis management, remote work adjustments

- Discretion and confidentiality

- Strong Multitasking Abilities

**Preferred Qualifications**

- Knowledge of Concur, PO creation and Legal Tracker systems

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

- Competitive base salaries
- Bonus incentives
- Support for financial-well-being and retirement
- Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- Generous paid parental leave policies (depending on your location)
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities