Accounting Manager

**About Us**

Gerry Davis Sports is a leader in the manufacturing and retailing of apparel and equipment for amateur sports officials, based in the US. We have a committed team within the US and a broad network of independent contractors across North America, South America, the Middle East, and Southeast Asia. Our mission is to help amateur sports officials feel confident and look professional. Whether it’s their first game or 5000th.

**Job Overview**

This is a senior-level, hands-on accounting role for someone who thrives in a fast-paced ecommerce environment. You’ll be responsible for the day-to-day financial backbone of the business—keeping our books clean, our vendors paid, and our purchase orders reconciled. Your focus will be entirely on financial accuracy, not operations or process development.

You’ll work across systems like Finaloop, Shopify, Shiphero, and Inventory Planner to ensure transactions are properly recorded, reconciled, and categorized. You’ll also be responsible for accounts payable, accounts receivable, intercompany transactions, vendor invoices, purchase order matching, and supporting cash flow forecasting.

If you’re someone who takes pride in financial precision and has experience supporting ecommerce accounting, this role is built for you.

**If you were with us last month, you would have performed tasks like these**:

- Entered a batch of new purchase orders into Finaloop based on supplier confirmations and official purchase orders
- Reconciled a shipment in Shiphero to its associated invoice and updated line-level discrepancies
- Allocated international freight and duty costs across multiple POs to ensure accurate landed cost tracking
- Uploaded and categorized vendor invoices in Finaloop and verified payments went out on time
- Updated the 13-week cash flow forecast to reflect upcoming payments and customer receivables
- Resolved a mismatch between Shopify order data and Finaloop revenue reports
- Followed up with a vendor to clarify unclear invoice terms
- Used an LLM tool to help structure a bulk reconciliation tracker in Google Sheets

**What You’ll Own**

**Accounts Payable & Receivable**
- Enter, categorize, and track bills and payments with accuracy
- Monitor aging reports and follow up on outstanding balances
- Prepare weekly and monthly AP/AR reports to support cash flow planning

**Purchase Order & Vendor Reconciliation**
- Record and maintain purchase orders in Finaloop
- Use Shiphero and Inventory Planner to confirm received inventory against vendor billing
- Identify and resolve mismatches between POs, invoices, and inventory receipts
- Allocate landed costs (freight, duty, etc.) accurately across applicable POs

**Reconciliation & Close Support**
- Reconcile bank accounts, credit cards, vendor payments, and intercompany activity
- Track and resolve discrepancies with complete documentation and audit trails
- Assist in month-end financial close and reporting

**Cash Flow & Financial Visibility**
- Maintain and update a rolling 13-week cash flow forecast
- Flag potential cash risks and support scenario-based forecasting

**Tools You’ll Use**
- ** Finaloop** - Our primary bookkeeping system (must be confident using it or willing to dive in and quickly learn the system)
- ** Shopify** - Revenue and order source; requires familiarity with how ecommerce transactions are structured
- ** Shiphero** - Used for shipment and inventory verification against financial records
- ** Inventory Planner** - Source of truth for PO creation and demand planning
- ** Google Sheets** - For tracking forecasts, invoice logs, and reconciliation matrices
- ** Missive** - Shared inbox for vendor communications
- ** AI/LLM Tools** - To improve speed, accuracy, and reduce manual entry

**Qualifications**:

- 5+ years in bookkeeping or accounting roles
- Experience with D2C ecommerce strongly preferred
- Finaloop experience is a major plus
- Strong PO/invoice reconciliation skills across systems
- Familiar with inventory accounting concepts and landed cost allocation
- Confident using Google Sheets/Excel for tracking, lookup, and forecasting models
- C1/C2 Advanced/Proficient English

**Work Requirements**

A private work environment free of distractions and mínimal background noise.
- Internet: Reliable internet connection with sufficient speeds and a wired connection to support VOIP
- Hardware:

- CPU: i5/Ryzen 5 processor or better
- RAM: 16 GB minimum
- Main Boot Drive: Solid State Drive (SSD)
- HD webcam

**Schedule**

One of the following
- Monday - Friday, 10am-7pm US Central Time (GMT-5)
- Monday - Friday, 9am-6pm US Central Time (GMT-5)
- Monday - Friday, 8am-5pm US Central Time (GMT-5)
- Monday - Friday, 7am-4pm US Central Time (GMT-5)

**Benefits**:

- Competitive salary (MX$30,000 - MX$55,000 per month)
- 2 weeks of PTO
- Direct bank transfer
- Bi-weekly payments
- Technology and internet stipend
- Remote workplace

**Independent Contractor Status**:
This position is offered as an i