Chevening Administrative Assistant

hace 3 semanas

City, México Foreign & Commonwealth Office A tiempo completo

Job Description (Roles and Responsibilities) 1

**Main Purpose of Job**:
The Chevening Scholarship Programme is the British Government’s flagship global scholarship Programme, funded by the Foreign, Commonwealth and Development Office (FCDO) and partner organisations. It celebrated its 40th anniversary in 2023. Chevening identifies future leaders and key influencers across 160 countries and territories, providing them with an opportunity to study a postgraduate degree, mostly at the masters level, in the United Kingdom (UK). It has a 55,000 strong global alumni network.

The jobholder will also support the administration of the International Leaders Programme (ILP) in Mexico and report to the Chevening Programme Officer (CPO).

**Roles and Responsibilities**:
Administrative:

- Lead on administrative and logistics tasks, including:

- During the Pre-Departure and Welcome-Back Process: co-organise along with the CPO the pre-departure and welcome back event and lead on the briefings (HMA and sponsors);
- Use programme management skills to monitor and secure the implementation of the Chevening Alumni Programme Fund (CAPF) projects - including the bidding stage;
- Update and maintain Chevening alumni database for Mexico (identify where and what the communicty is doing);
- Give support for the administrative and financial processes of the Chevening and ILP programmes (claims, payments, etc.) to maintain healthy level of performance, value for money (VFM) achieving 100% expenditure;
- Organise logistics (hotel and flight booking, catering, IT and sound equipment) arrangements for the participation of new ILP delegates;
- Give advice to the team on administrative processes;
- Give advice to the line management on monthly expenditure against their budgets (CAPF, Marketing/Promotion and Alumni General Fund);
- Identify proactively any deviations on project execution based on budget baseline;
- Assure actions are taken to solve any under or over spend against project profiles;
- Other administrative support to the Chevening team as required

**Communications**:

- Support the delivery of Chevening communication campaigns and outreach events including University fairs, education exhibitions and road shows;
- Management of the promotional and marketing material, including liaison with the Chevening Secretariat and other suppliers on design, branding and delivery of them;
- Promote Chevening information among colleagues at the Embassy to foster office-wide marketing of the scholarships and sponsorship opportunities;

**Engagement**:

- Support the organisation of Chevening and UK alumni outreach events (authorisations, agenda, list of attendees, layout);
- Research commercial opportunities for the programme, that translate into partnership agreements;
- Work along with the wider Education Virtual Team (Chevening, Science and Innovaction, Commercial Section/DBT’s education strand) for the position of UK education;
- Draft monthly and also events’ reports of the real expenditure and results of the events;
- Keep continuing communication with The Scholarships Unit (TSU), Chevening Secretariat, FCDO’s Protocol Directorate, and ILP Team in London, as well with the local association (CAM);

All employees in the Embassy network are expected, as part of their job to contribute towards a selected corporate activity.

Essential qualifications, skills and experience 1
- Bachelor’s Degree in a field related to education or development (International Development, Gender and Inclusion, Inclusive Economic Development) or a field associated with diplomacy (International Relations);
- Ability to communicate clearly and effectively in English and Spanish with customers, colleagues and team members.
- Great interpersonal effectiveness: Treating others with consideration and respect and supporting members of the team, considering tolerance to different cultures, beliefs & needs.
- Strong interpersonal, organisational and presentation skills.
- Strong customer focus, stakeholder engagement and team working skills

Desirable qualifications, skills and experience 1- Relevant experience in event management.
- Relevant experience in budget and financial management
- Required behaviours 1- Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline 1
- 6 February 2024

Grade 1
- Administrative Officer (AO)

Type of Position 1
- Full-time, Permanent

Working hours per week 1
- 38

Region 1
- Latin America and Spanish speaking Caribbean

Country/Territory 1
- Mexico

Location (City) 1
- Mexico City

Type of Post 1
- British Embassy

Number of vacancies 1
- 1

Salary Currency 1
- MXN

Salary 1
- MXN $ 21,762.00 per month

Start Date 1
- 8 April 2024

Other benefits and conditions of employment 1

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries

  • Administrative Assistant

    Encontrado en: Talent MX C2 - hace 1 semana

    Mexico City Capital One A tiempo completo

    WeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de MexicoAdministrative Assistant Administrative Assistant Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment.  You will partner with...

  • Executive Assistant

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City Sur A tiempo completo

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Administrative Assistant

    Encontrado en: Talent MX C2 - hace 2 semanas

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Administrative Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is...

  • Executive Assistant

    Encontrado en: Talent MX C2 - hace 2 días

    Mexico City Idemia A tiempo completo

    Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our...

  • Technical Administrative Assistant

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City Siemens Energy A tiempo completo

    Technical Administrative Assistant About the Role Location Mexico Ciudad de Mexico Mexico City Country/Region: Mexico State/Province/County: Querétaro Company Siemens Energy, S. de de Organization EVP Global Functions Business Unit Competence Hub Full / Part time Full-time Experience Level Early Professional A Snapshot of Your Day ...

  • Administrative Assistant

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking a qualified Administrative Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.This is a Part-Time...

  • Administrative Assistant Mexico

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City DB Engineering & Consulting GmbH A tiempo completo

    Job description For our consulting team in Latin America, we are looking for a proactive and detail-oriented Administrative Assistant (m/f/d) to provide crucial support to our various railway projects in Mexico. The Administrative Assistant will play a critical role in assisting the Project Management Office (PMO) and contributing to the efficient...

  • Human Resources Assistant

    Encontrado en: beBee S MX - hace 4 semanas

    Mexico City Capital One A tiempo completo

    WeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de MexicoHuman Resources AssistantOur Human Resources team is at the forefront of attracting, engaging and retaining great talent that is passionate about changing banking for good. We provide a best-in-class experience for candidates and associates, and we have fun along the way. Our culture...

  • Assistant Commercial Navigator

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City Ikea A tiempo completo

    Job Description We want to fill this position with an energetic professional to work closely with the Retail Project Leaders to monitor and track the financial status of our IKEA projects with special focus on retail cost. The Assistant Commercial Navigator (IKEA Project) shall support the implementation of retail budget and cost control measures...

  • Administrative Assistant

    Encontrado en: beBee S MX - hace 3 semanas

    Mexico City Sheraton Mexico City Maria Isabel Hotel A tiempo completo

    Job Number 24064779Job Category AdministrativeLocation Sheraton Mexico City Maria Isabel Hotel, Paseo de la Reforma 325 Col. Cuauhtemoc, Mexico City, Distrito Federal, Mexico VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryEnter and retrieve information contained in computer databases using a keyboard,...

  • Facilities Assistant

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City JLL A tiempo completo

    We are currently seeking a dynamic individual for the role of Facilities Assistant to join our team: Location : Lomas de Chapultepec, CDMX Work schedule : Monday to Friday, 9:00 am to 6:00 pm. Work model : On site. ​ The Facilities Assistant is the host in the office for associates and guests - the dedicated, trusted advisor who can help with...

  • Sales Assistant, Gourmet

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City Barry Callebaut A tiempo completo

    Sales Assistant, Gourmet Location: Mexico City, MX, 11250 At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food...

  • Travel Assistant

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Travel Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is located...

  • Senior Executive Assistant

    Encontrado en: Talent MX C2 - hace 4 días

    Mexico City Citi A tiempo completo

    The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Responsibilities: Directly supports a C16 level manager and generally supports an...

  • Procurement Assistant

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Procurement Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is...

  • Program Assistant

    Encontrado en: Talent MX C2 - hace 3 semanas

    Mexico City SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Program Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is located...

  • Executive Assistant

    Encontrado en: Talent MX C2 - hace 1 semana

    Mexico City jetfuel.agency A tiempo completo

    Job Descriptionjetfuel.agency is looking for a dedicated, trustworthy and resourceful rockstar Executive Assistant to help manage the busy and chaotic day-to-days of the founder and executive staff. Reporting directly to the founder, this candidate must have comprehensive experience in executive office administration and be able to work independently and...

  • Team Assistant/receptionist

    hace 5 días

    City, México United Nations A tiempo completo

    **Job Opening** **Job Opening ID**: 231676 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-4 **Duty Station** : MEXICO CITY **Department/Office** : Office of the High Commissioner for Human Rights **Date Posted** : Apr 29, 2024 **Deadline** : May 29,...

  • Executive Assistant

    hace 2 días

    City, México Prime Personnel A tiempo completo

    A major international bank is seeking an experienced EA to support 2 senior managers. Your responsibilities will include: - General EA duties: Proactive diary/inbox management, travel arrangements, processing expenses/invoices and secretarial/administrative assistance - Preparing/timely circulation of agendas/materials/minutes/actions - and...

  • Executive Assistant

    Encontrado en: beBee S MX - hace 3 semanas

    Mexico City Qualtrics A tiempo completo

    At Qualtrics, we create software the world’s best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 20K clients globally. Building a category takes grit,...