Administrative Assistant

PURPOSE OF POSITIONTo provide administrative support and assistance to OCS and interface with other COC organizations in a professional, efficient and quality manner while operating in full confidence.MAJOR ROLES AND RESPONSIBILITIESDay-to-Day- Assist the OCS Directors, OCS departments and other team members with execution of roles, responsibilities and projects as assigned.- Coordinate domestic and international travel arrangements as assigned including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.- Complete and file expense reports in a timely manner, using the Concur expense system.- Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software.- Responsible for updating and maintaining the Shared File Folders and Sharepoint sites.- Assist the team with special projects or needs as requested.- Ensure necessary reports, information, etc are provided in a timely manner to the appropriate areas of the company.- Schedule meetings along with domestic and international travel as needed for team- Coordinate facility visits as needed.- Coordinate logistics and details for departmental events.- Manage logistics, agendas and objectives for key visits from Corning or external locations; eg, delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc.- Coordinate updating of departmental org charts and distribute to human resources for posting on the intranet site.- Assist with the preparation, publishing and control of highly proprietary documents.- Manage confidential and proprietary information with discretion and sound judgment. Education- Four year Bachelor’s Degree in a business related area, Associate's Degree or a minimum of 3 years’ relevant experience.- Professional Certification a plus.**Required Skills**:- Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to Corning and with various cultures, both internal and external. 100% fluent in English - both written and verbal.- Must be able to work in a high profile position, handling details of a highly confidential and critical nature.- Work effectively as both an individual performer and a team player.- Ability to prioritize and handle multiple tasks simultaneously, work efficiently and effectively in a dynamic unstructured environment.- Detail oriented, conscientious.- Ability to maintain composure and professional demeanor at all times.- Ability to listen, make wise decisions and act with little direction.- Ability to organize and coordinate work schedules and duties.- Proficiency in using Microsoft Office, including Word, Excel, PowerPoint, Outlook and SharePoint.- Proficiency in Concur expense reporting and travel functions.Desired Skills- Picks up on the need to change personal and interpersonal behavior quickly- Seeks feedback- Dedicated to meeting the expectations and requirements of internal customers- Makes good decisions based upon a mixture of analysis, wisdom, experience and judgment- Uses rigorous logic and methods to solve difficult problems with effective solutions- Willingness to work outside of normal schedule business hours when necessarySoft Skills:- Proactive, demonstrated ability to take the lead and influence the outcome.- Eager to take on additional responsibilities outside normal scope of position.- Not fearful of acting with minimum planning- Establishes and maintains effective relationships with all levels and gains their trust and respect- Lives the Corning valuesTipo de puesto: Tiempo completoSalario: $20,000.00 - $30,000.00 al mesHorario:- Turno matutino