Executive Assistant

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Job Description

The Future Begins Here

At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet.

Mexico City has been selected to be home to Takeda’s recently launched Innovation Capability Center thanks to its international recognition in qualified and experienced talent in the data, digital and technology fields. We invite you to join our digital transformation journey.

In this role, you will have the opportunity to boost your skills and become the heart of an innovative engine that is contributing to global impact and improvement.

At Takeda’s ICC we Unite in Diversity

Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for their backgrounds and abilities they bring to our company. We are continuously improving our collaborators journey in Takeda, and we welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our diverse team.

OBJECTIVES:•Under the general direction of the ICC Head (Managing Director), plans, organizes and coordinates activities related to the administration, procurement, servicing, operation, and finance of the center•Support with expense admin - Concur•Assists in coordination of projects, initiatives, and relevant outreach activities •Vendor management – Coordination of 3rd parties (vendors) to deliver high-quality services for the ICC office•Be the primary contact for external vendors.

Be a point of contact in case of the escalation for tickets to Takeda Business Solutions (TBS)

RESPONSIBILITIES:

Procurement•Being responsible for procurement management operation •Investigate and resolve complex issues across the contract to pay processes systems, including but not limited to supplier enablement, contracting, requisitioning, invoicing and payments•Support validate the compliance of supplier, contract and requisition creations amendments.•Help with managing the end-to-end contracting process •Proceed with the creation, modification, and overall maintenance of supplier records•Contacting suppliers to guide them through the vendor’s onboarding process or preventing fraud by verifying their confidential data.

Assistant•Provides necessary administrative support to Head of ICC •Ensure that reporting system accurately delivers the information required by stakeholders•Collaborate with other corporate function departments •Provide support with the expense process

General•Faimiliar with industry best practices, new technology advancements, and safety standards to ensure operations are efficient, innovative, and ecological friendly in line with Takeda environmental commitments •Support with the budgeting •Collaborates with global procurement•Invoice processing in Ariba •Procurement management and activities given by the line manager•Any other ad hoc activity/projects given by the line manager

DIMENSIONS AND ASPECTS

Learning Agility & Growth mindset•Looks for the best opportunities in work to build skills that align with current and future development needs•Actively seeks information and help from all levels of employees across the organization•Reflects on work experiences and how to apply the lessons learned from past experiences to current and future work

Cross-functional collaboration•Ability to work effectively in cross-functional and virtual teams •Establish credible and long-lasting professional relationships and has personal impact through engaging respectfully and professionally 

Self-starter & entrepreneurial mindset •Proactive - Shows initiative•Focus on personal accountability and ownership – constantly challenging oneself to take responsibility for continuous performance improvement and operational excellence•Motivated and self-directed with the ability to think innovatively, manage, and prioritize different projects independently; demonstrates resilience and flexibility

Results & Stakeholders oriented •Execute efficiently the identified key activities and actions. •Can do attitude•Able to anticipate stakeholders needs and is accountable and responsible for creating value for them

Good communication skills •Ability to manage difficult conversations and handle objections  •Able to proactively interact with the stakeholders to generate relevant content •Effective listening skills •Punctual•Superb customer service and organizational Skills•Advanced English Level, written and spoken.

SKILLS AND QUALIFICATIONS:

•Proven experience with procurement administration (Ariba, SAP system is advantage)•Vendor management•Experience with reporting analytics / dashboards •Contract management skills•Attention to detail•Good interpersonal and communication skills, both written and verbal•Very good organizational skills with the ability to multi-task•Analytical and problem-solving skills  •Can-do attitude, happy to help and can handle demanding priorities•English B2+

Experience and Education•Graduation from university education•Min. 1 year of experience on a similar position  •Hands on analytical skills•Proven record in building and maintaining trust relationships with internal and external stakeholders•English B2+•MS Office advanced; relational databases•Foreign exchange basic calculations

WHAT TAKEDA CAN OFFER YOU:

•Takeda is certified as a Top Employer, not only in México and North America, but also globally. No investment we make pays greater dividends than taking good care of our people.•At Takeda, you take the lead on building and shaping your own career.

Joining the ICC in Mexico City will give you access to high-end technology, continuous training and a diverse and inclusive network of colleagues who will support your career growth

BENEFITS:

It is our priority to provide competitive compensation and a benefit package that bridges your personal life with your professional career. Amongst our benefits are:

•Competitive Salary + Performance Annual Bonus•Monthly Supermarket and Food Vouchers•Flexible Working Schemes•Comprehensive Healthcare Insurance Plans: Life, Medical, Dental & Vision•Additional Time Off•Diversity, Equity, and Inclusion Programs

ABOUT ICC IN TAKEDA:••Takeda is leading a digital revolution. We’re not just transforming our company; we’re improving the lives of millions of patients who rely on our medicines every day.•As an organization, we are committed to our cloud-driven business transformation and believe the ICCs are the catalysts of change for our global organization.•If you have further inquiries on the ICC Mexico City or this role, follow us on LinkedIn, and look up for our upcoming online events where we will elaborate on open roles and host Q&A sessions.

Locations

MEX - Santa Fe

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time