Administrative Assistant

hace 20 horas

Mexico City Interlix Staffing A tiempo completo

LocationRemote (LATAM Applicants only)Hourly Rate$7/hour USDCompany OverviewOur client is a consulting and training firm focused on improving organizational performance through research‑backed approaches to happiness, human flourishing, and leadership development. They partner with organizations through long‑term engagements, executive coaching, and speaking events.Position OverviewWe are seeking a highly organized Executive Assistant to support business operations, client communications, and engagement execution. This role is critical in managing inbound and outbound communications, maintaining CRM workflows, and ensuring contracted engagements are executed accurately and on time.Key ResponsibilitiesManage ongoing client email communications and maintain inbox organization (Inbox Zero standard).Handle inbound responses from cold email campaigns using Instantly within defined response timelines.Execute engagement logistics, including contracts, invoicing, and checklist‑based delivery.Maintain CRM task completion to support business development and client nurturing.Track follow‑ups and ensure all CRM activities are accurate and up to date.Support event and engagement execution following established SOPs.Assist with ad‑hoc administrative tasks such as applications, research, or document preparation.Collaborate closely with leadership to ensure smooth daily operations.QualificationsRequiredFluent in English (C1/C2 level), written and spoken.Experience with Zoho CRM.Exceptional attention to detail and organizational skills.Strong written communication and email management abilities.Experience using Instantly for cold email management.Familiarity with QuickBooks for invoicing.PreferredAbility to work independently, follow structured processes, and exercise sound judgment.Comfortable managing multiple priorities and recurring tasks.Prior executive assistant or business operations experience.ScheduleFull‑time (US Business Time)Compensation$7/hrSeniority LevelMid‑Senior levelEmployment TypeFull‑timeJob FunctionAdministrative, Customer Service, and Business DevelopmentIndustriesBusiness Consulting and Services, Professional Training and Coaching, and Non‑profit OrganizationsWe look forward to reviewing your application and learning how you can support and strengthen our client’s growing business operations. #J-18808-Ljbffr

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