Administrative Assistant Work From Home
hace 2 meses
**Description**:
**Gordian Staffing, A New Way of HR**
We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.
**Our client**:
Our company focuses on preserving the essence of communities, safeguarding cherished lifestyles, and bolstering property values. With a focus on professionalism and responsible leadership, we inspire better living environments, ensuring neighborhoods thrive as preferred destinations. Through outstanding service and expertise, we elevate residential communities, fostering a sense of belonging and excellence in association management.
**Job Activities**:
- Prepare, send, track, and maintain contract documentation, including updating contract lists
- Manage website agreements, sending and tracking as necessary
- Coordinate lifestyle agreement preparation and tracking processes
- Generate and distribute budget engagement letters
- Facilitate onboarding tasks as required
- Conduct follow-ups on approved responses
- Enter new leads into CRM system
- Create and refine proposals as needed
- Conduct specific research on various topics, including new developments and potential clients
- Assist with CRM tasks such as researching board members and inputting data for proposals
- Handle miscellaneous special projects, such as reviewing homeowner imports
- Update community maps as needed
- Schedule monthly birthday lunches
- Prepare and update emergency phone rotation calendar
- Arrange staff meeting space reservations
- Coordinate travel arrangements
- Manage expense reports
- Provide support for PowerPoint presentations
- Track and reserve participation in CAI chapter events
- Handle billing and destruction for storage boxes
- Administer office service contracts
- Coordinate invites and reservations for new hire happy hour events
- Draft and distribute department meeting agendas
- Manage employee program for anniversaries
- Monitor LinkedIn job posting incentives
- Coordinate orders for board holiday cards and gifts
- Fulfill committee orders, such as Funshine giveaways
- Update company Events Outlook calendar with staff days off and events
- Place and manage orders.
**Schedule**:
Monday to Friday
Regular: schedule: 8:30 to 17:30 CST MEX
Daylight saving: 7:30 to 16:30 CST MEX.
**We offer**:
- Competitive Salary (According to experience).
- Remote Work.
- Work Stability.
- Computer equipment.
- Christmas bonus of 30 days (Aguinaldo).
- 12 vacation days after the first year.
- IMSS.
- Major medical insurance since day 1.
- After the 3-month probation contract, we add the following:_
- Minor medical insurance
- Food vouchers (10% of the gross salary).
- Restaurant tickets $2015 MXN
- Saving fund (8% of the gross salary).
**Requirements**:
- + 2 years of experience in administrative roles.
- Strong administrative skills.
- Feel comfortable with a semi-structured role.
- Tech savvy.
- Multitasking.
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