Executive Assistant to The CEO

hace 2 semanas

México Boldr Impact A tiempo completo

**A LITTLE BIT ABOUT Boldr**
- Boldr is the first global B-Corp dedicated to delivering world-class Client experiences while creating access to dignified, meaningful work in communities around the world.
- We are a global team, united by our desire to connect diverse people with common values for boldr impact.
- We employ just over a thousand team members across five countries and we want to employ over 5,000 people by 2027, if not sooner.

**LET’S START WITH OUR VALUES**
- Meaningful connections start with **AUTHENTICITY**:

- We do our best work by being **CURIOUS**:

- We grow by remaining **DYNAMIC**:

- Our success combines **AMBITIOUS VISION** with **OPERATIONAL EXCELLENCE**:

- At the heart of great partnerships we’ll always find **EMPATHY**

**WHAT IS YOUR ROLE**

As the Executive Assistant to the COO and CEO, you’ll play a pivotal role in providing comprehensive administrative support to the executive team. You will manage the executive's calendar and schedule, handle inbound communication, prepare decks/templates, follow-up on OKRs, and prepare documents and reports. Acting as gatekeepers, you will filter requests, maintain confidentiality, and often handle sensitive information with discretion. Additionally, you’ll have to oversee office management tasks, assist in event planning, and demonstrate adaptability and initiative by solving problems and multitasking effectively. Your efficient support will enable executives to focus on strategic tasks and decision-making, contributing significantly to the organization's overall productivity and success.

**WHY DO WE WANT YOU**

We are currently looking for impact-driven individuals who are passionate in helping Boldr grow and achieve our Purpose. We expect our Team to become our ultimate partners to success by always giving their 110% in everything, sharing their talents and quirks, and championing our core values: Curious, Dynamic, and Authentic.

**WHAT WILL YOU DO**
- Calendar Management: Manage and organize the CEO’s and COO’s calendars. Schedule and confirm meetings across multiple timezones, balancing the importance of engagements and optimizing the executives’ schedules
- Meeting Coordination and Logistics: Arrange logistics for internal and external meetings, including venue bookings, technology setup for video conferencing, and preparation of meeting materials. Follow-up on action items post-meeting to ensure completion
- Travel Arrangements: Plan and organize detailed itineraries for domestic and international travel, including flights, accommodation, transportation, and meeting schedules
- Personal Administrative Support: Provide comprehensive support to the CEO and COO, including personal errands, tasks, and activities to allow them to focus on strategic decision-making
- Ad-Hoc Project Management: Responsible for ad-hoc projects and driving these initiatives to completion
- Confidentiality Maintenance: Handle sensitive information with a high degree of confidentiality and discretion
- Culture and Team Liaison: Foster a positive work environment and culture by bridging communication between the Executives and team members across different countries and departments
- Event Planning and Coordination: Work in tandem with the Chief of Staff to organize company-wide events, summits, retreats, and other significant gatherings, ensuring they serve the strategic and team-building objectives set by the leadership
- Proactive Leadership and Influencing: Push the executives to take action, make decisions, and prioritize tasks effectively. Tactfully manage up by providing reminders, follow-ups, and constructive feedback to ensure deadlines are met and projects move forward
- Reporting and Documentation: Prepare and provide regular reports on the CEO’s and COO’s activities, upcoming commitments, and potential issues to the Chief of Staff, facilitating proactive management and decision-making
- Feedback Loop: Establish a regular feedback loop with the Chief of Staff to discuss the efficiency of processes, potential improvements, and the executives’ ongoing support needs
- Continuous Process Improvement: Identify and implement process improvements to enhance efficiency and effectiveness in executive support tasks

**WHAT WE’LL LIKE ABOUT YOU**

**YOU ARE**
- Detail-oriented, organized, and data-driven
- A self-started who is eager to take on responsibilities, seek out new ways to assist, and continuously improve support strategies
- A team player who is willing to collaborate, support team members, and contribute positively to the company culture and team morale.
- Capable of asserting yourself when necessary, while maintaining a respectful and professional demeanor, to ensure that the executives remain focused on key priorities and commitments
- Quick to take ownership and accountability of your mistakes understanding that the fast way to fix what’s broken is to identify it clearly and move forward
- Able to adjust quickly to chan

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