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Administrative Support Specialist
hace 2 meses
We are seeking an experienced Administrative Support Specialist who will be challenged by a wide range of activities and contribute to success in all areas of sales support, employee relations, commercial and suppliers’ management.
At Valmet, we work together to create a high-performance culture built on consistently applied values and an engaged workforce to support the execution of the Valmet strategy.
Key Responsibilities:
- Manage the day-to-day office administration services to ensure that the organization’s administrative needs are met efficiently, reliably, and economically.
- Supervise and support the ISC’s in all their tasks: Quotations, customer’s PO’s, IPO’s, shipments, coordination of importations with brokers, delivery of goods to customers, invoicing, etc.
- Overhead budget and cost control and follow up with global Financial Operation team invoices paid or pending.
- Continuously improve the process and service quality in Administration daily work: contract check & renewal, cost benchmark, performance appraisal, HSE risk identification and control, process implementation and improvement, compliance supervision, etc.
- Plan and carry out improvement projects to meet established schedule, quality and budget criteria.
- Support in local implementation of new functional policies and programs.
- Provide necessary support for employees and manager in hiring process, recruitment, flight reservations, expenses reports, life insurance, IT issues, and training activities.
- Evaluate and implement enhancements to function processes, procedures, and personnel to respond to changes as required.
- All other tasks assigned by line manager or company.
Requirements:
- College or Bachelor’s degree in administration or other relevant field and at least 7 years working experience.
- The position requires knowledge of import/export regulations and experience in managing customs brokers.
- Knowledge of tax law in Mexico is required since you will be responsible for the company’s billing.
- Excellent command of the English language (both oral and written).
- Ability to work with a multidisciplinary team globally.
- Customer service mindset with “can-do” attitude.
- Open-minded and creative thinking.
- Self-driven for higher performance and continuous improvement.
- Good communication skill and leadership potential, play as a multitasker and role model in the team and cross-functional teamwork.
- Details-oriented, accountable for results and act with high sense of responsibility.
We offer a challenging work environment that values innovation and suits development-minded people who enjoy working in a fast-paced and dynamic setting. Includes a generous wage and benefits package.
Please note that any offer of employment is contingent upon a background check and pre-employment physical and drug screen.
Additional Information
Valmet is where the best talent from a wide variety of backgrounds comes together. With 19,000 professionals around the world, we are the leading global developer and supplier of technologies, automation and services for the pulp, paper and energy industries. Our commitment to moving our customer’s performance forward requires creativity, technological innovations, service know-how - and above all, teamwork.
Please note that Valmet will never ask for personal financial information during the interview process.
