Administrative Assistant
hace 1 mes
We are seeking a highly organized and detail-oriented Accounts Payable Assistant to join our team at OTS Globe in Cancón. As a key member of our finance department, you will play a crucial role in ensuring the smooth processing of invoices and vendor statements.
Key Responsibilities:- Invoice Processing: Assist in the verification and processing of invoices, ensuring accuracy and timeliness.
- Vendor Communication: Respond to supplier inquiries and resolve any discrepancies or issues in a professional and courteous manner.
- Reconciliation: Reconcile vendor statements and assist in resolving any discrepancies or related transactions.
- Cost Balances: Prepare and review cost balances reports to ensure accuracy and compliance.
- Complaint Handling: Handle customer complaints in a timely and effective manner.
- Payment Processing: Assist in the loading, control, and accounting entries involved in payments.
- Team Collaboration: Collaborate with team members to understand and follow established accounts payable procedures.
- Training and Development: Actively participate in training sessions to enhance knowledge of back-office principles and software tools.
- Process Improvement: Engage in proactive problem-solving to contribute to process improvements within the accounts payable function.
- Record Keeping: Support the team in maintaining accurate and organized accounts payable records.
- Communication: Respond to inquiries with a positive and customer-oriented approach.
Requirements:
- Education: Minimum of a high school diploma; a degree in Accounting or Finance is a plus.
- Experience: While prior experience in accounts payable is advantageous, we also welcome candidates with a strong desire to learn and grow in the field.
- Language Skills: Proficiency in English is essential for effective communication within an international team. Other languages are a plus.
- Proactive Attitude: A proactive approach to problem-solving and a willingness to take initiative in a dynamic work environment.
- Communication Skills: Effective communication skills and a collaborative mindset to work within a team.
- Tech-Savvy: Comfortable using basic computer applications, and an eagerness to learn accounting software.
- Travel Flexibility: Must be willing and able to travel to Europe occasionally for business purposes.
What We Offer:
- A dynamic and supportive work environment
- Opportunities for professional growth and development
- A competitive salary and benefits package
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