Executive Support Specialist
hace 1 semana
Kasa, a leading brand and operator of flexible accommodations, is seeking a highly organized and detail-oriented Executive Assistant to support our executive team. This fully remote role requires a proactive individual who can manage multiple tasks and ensure the smooth running of day-to-day operations.
Key Responsibilities:- Calendar Management: Maintain and organize executive calendars, scheduling meetings and appointments, and prioritize and resolve scheduling conflicts.
- Travel Coordination: Plan and arrange domestic and international travel itineraries, including flights, accommodations, and transportation, and prepare detailed travel schedules and provide necessary documentation for trips.
- Expense Management: Track and process expense reports, ensuring accuracy and compliance with company policies.
- Gifts and Recognition: Coordinate and manage employee and partner gift programs for special occasions, research and recommend gifts that align with company values, and conduct research and compile information for various executive projects.
- Communication Support: Serve as a liaison between executives, team members, and external partners as needed, and assist with meeting preparation and follow-ups on action items.
- Administrative Support: Organize and maintain electronic files, documents, and records for easy retrieval, and provide general administrative support as required, ensuring smooth day-to-day operations.
Requirements:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong organizational and time management skills.
- Proficiency in Slack, Google Suite, and Notion.
- Fluent English (both written and verbal) is required.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively.
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