Executive Support Specialist

hace 1 semana


Juárez, Chihuahua, México Kasa A tiempo completo
Executive Assistant Opportunity

Kasa, a leading brand and operator of flexible accommodations, is seeking a highly organized and detail-oriented Executive Assistant to support our executive team. This fully remote role requires a proactive individual who can manage multiple tasks and ensure the smooth running of day-to-day operations.

Key Responsibilities:
  • Calendar Management: Maintain and organize executive calendars, scheduling meetings and appointments, and prioritize and resolve scheduling conflicts.
  • Travel Coordination: Plan and arrange domestic and international travel itineraries, including flights, accommodations, and transportation, and prepare detailed travel schedules and provide necessary documentation for trips.
  • Expense Management: Track and process expense reports, ensuring accuracy and compliance with company policies.
  • Gifts and Recognition: Coordinate and manage employee and partner gift programs for special occasions, research and recommend gifts that align with company values, and conduct research and compile information for various executive projects.
  • Communication Support: Serve as a liaison between executives, team members, and external partners as needed, and assist with meeting preparation and follow-ups on action items.
  • Administrative Support: Organize and maintain electronic files, documents, and records for easy retrieval, and provide general administrative support as required, ensuring smooth day-to-day operations.

Requirements:

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Strong organizational and time management skills.
  • Proficiency in Slack, Google Suite, and Notion.
  • Fluent English (both written and verbal) is required.
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple tasks and prioritize effectively.

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