Executive Administrative Assistant

hace 3 días

Ciudad de México, Ciudad de México American Express A tiempo completo

About the Role:

The Colleague Experience Group (CEG) within American Express is focused on providing a great colleague experience, every day. We do this by focusing on three strategic pillars: delivering a great colleague experience, growing the best talent, and developing new ways of working to unlock enterprise value. This role will support two teams on this CEG organization: the International Colleague Strategic Partners (Intl. CSP) team and Global Talent Acquisition (GTA) team.

Key Responsibilities:

  • Coordination of multiple calendar management, understanding meeting purpose, ensuring advance preparation and reviews of content, coordinating across senior business leaders, dispersed locations, and different time zones.
  • Managing comprehensive agendas, logistics, and delivery support for senior leader market visits.
  • Arranging meeting rooms across different offices, video, and audio conferencing as well as coordinating team meetings, offsites, activities, and other events.
  • Booking international/domestic travel with knowledge of Amex travel booking tools, preferred vendors, and associated policies. Build detailed itineraries and provide advance preparation for VPs.
  • Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out-of-policy spend; tracking and processing of invoices.
  • In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls and other employee-related activities and events.
  • Ad hoc administrative tasks including updating organization charts, updating distribution lists, updating PowerPoint documents, and/or creating PowerPoint slides, updating/editing MS Word documents, comfort with manipulating data and doing basic analysis.
  • Organizing new team members' onboarding, workstation, PC's, office supplies.
  • Assisting with timekeeping and payroll duties.
  • Leadership role in creating strong connectivity with EAs across the broader team.
  • Leveraging communication tools (SLACK, Webex) to collaborate and share best practices across teams based in multiple global locations.
  • Basic project management skills to manage smaller projects and prepare decks for them with information that is already available.
  • Ownership of engagement agenda for the immediate team and creation of learning forums for the team.

About American Express:

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

  • Competitive base salaries
  • Bonus incentives
  • Support for financial-well-being and retirement
  • Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
  • Flexible working model with hybrid, onsite, or virtual arrangements depending on role and business need
  • Generous paid parental leave policies (depending on your location)
  • Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
  • Free and confidential counseling support through our Healthy Minds program
  • Career development and training opportunities

  • Executive Assistant

    hace 7 días

    Ciudad de México, Ciudad de México Wing Assistant A tiempo completo

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at Wing Assistant. As a key member of our team, you will provide administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Provide administrative...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México, Ciudad de México Wing Assistant A tiempo completo

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at Wing Assistant. As a key member of our operations team, you will provide administrative support to our executives and ensure the smooth operation of our business.Responsibilities:Provide administrative support to executives, including...

  • Executive Assistant

    hace 4 días

    Ciudad de México, Ciudad de México Wing Assistant A tiempo completo

    Job Title: Executive AssistantAbout Wing Assistant:Wing Assistant is a company on a mission to redefine the future of work for companies worldwide. We aim to be the one-stop shop for companies looking to build world-class teams and place their operations on autopilot.Job Description:We are seeking a highly skilled and bilingual Executive Assistant to join...

  • Bilingual Executive Assistant

    hace 4 horas

    Ciudad de México, Ciudad de México Wing Assistant A tiempo completo

    Job Title: Bilingual Executive AssistantAbout the Role:We are seeking a highly skilled and organized Bilingual Executive Assistant to join our team at Wing. As a Bilingual Executive Assistant, you will provide administrative support to our C-level executives, ensuring seamless communication and coordination across the organization.Key Responsibilities:*...

  • Executive Assistant

    hace 4 semanas

    Ciudad de México, Ciudad de México Elastyc A tiempo completo

    {"title": "Executive Assistant", "description": "About the RoleElastyc is seeking a highly organized and detail-oriented Executive Assistant to support our dynamic biotechnology company. As a key member of our team, you will provide administrative support to our executive team, ensuring seamless day-to-day operations.Key ResponsibilitiesCommunication:...

  • Executive Assistant

    hace 4 semanas

    Ciudad de México, Ciudad de México Elastyc A tiempo completo

    {"title": "Executive Assistant", "description": "About the RoleElastyc is seeking a highly skilled and organized Executive Assistant to support our dynamic biotechnology company. As a key member of our team, you will provide administrative support to our executive team, ensuring seamless day-to-day operations.Key ResponsibilitiesCommunication: Effectively...

  • Executive Assistant

    hace 5 días

    Ciudad de México, Ciudad de México Freight Essentials A tiempo completo

    Executive AssistantFreight Essentials is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our C-Level Executive.Key Responsibilities:Act as the primary point of contact between the manager and clientsScreen and direct phone calls and distribute correspondenceHandle requests and schedule meetings and...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México, Ciudad de México Sagan A tiempo completo

    Job Title: Executive AssistantAt Sagan, we are seeking a highly skilled and organized Executive Assistant to provide administrative support to our executives. As a key member of our team, you will be responsible for ensuring seamless operations of the executive office, optimizing productivity and efficiency.Key Responsibilities:Calendar Management:...

  • Executive Assistant

    hace 6 días

    Ciudad de México, Ciudad de México Prime Personnel A tiempo completo

    Job Title: Executive AssistantA leading international bank is seeking an experienced Executive Assistant to provide high-level administrative support to two senior managers.Key Responsibilities:Proactive diary management, travel arrangements, and expense processingPreparing and circulating agendas, materials, and minutesMonitoring and following up on...

  • Executive Assistant

    hace 4 semanas

    Ciudad de México, Ciudad de México AMEX A tiempo completo

    Unlock Your Potential with AMEXAt American Express, we empower our colleagues to progress in incredible ways. As an Executive/Administrative Assistant, you'll be part of a global community with an unwavering commitment to backing our customers, communities, and each other.With our support, you'll create a career journey that's unique and meaningful to you....

  • Executive Administrative Assistant

    hace 1 mes

    Ciudad de México, Ciudad de México Four Seasons Hotels and Resorts A tiempo completo

    About Four SeasonsFour Seasons Hotels and Resorts is a world-renowned hospitality company that prides itself on delivering exceptional guest experiences. Our team members are the driving force behind our success, and we're seeking an Executive Administrative Assistant to join our dynamic team.About the RoleWe're looking for a highly skilled and organized...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México, Ciudad de México Elastyc A tiempo completo

    About the RoleElastyc is seeking a highly organized and detail-oriented Executive Assistant to support the executive team in a dynamic biotechnology company. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment.Key ResponsibilitiesProvide...

  • Executive Administrative Assistant

    hace 4 semanas

    Ciudad de México, Ciudad de México Four Seasons Hotels and Resorts A tiempo completo

    About Four SeasonsFour Seasons Hotels and Resorts is a world-renowned hospitality company that prides itself on delivering exceptional guest experiences. Our team members are the driving force behind our success, and we're committed to creating a work environment that fosters growth, recognition, and a sense of community.About the RoleWe're seeking an...

  • Real Estate Executive Assistant

    hace 5 días

    Ciudad de México, Ciudad de México Sofvio A tiempo completo

    Real Estate Executive AssistantWe are seeking a highly skilled and organized Real Estate Executive Assistant to join our team at Sofvio. As a key member of our team, you will be responsible for providing administrative support to our CEO and other team members.Key Responsibilities:Serve as a liaison between the CEO and other departments.Assist in customer...

  • Executive Assistant Luxury

    hace 3 semanas

    Ciudad de México, Ciudad de México AccorCorpo A tiempo completo

    Job DescriptionAs an Executive Assistant Luxury, you will provide high-level administrative support to the executive development team, ensuring seamless coordination and execution of projects. You will also liaise with the international Luxury & Lifestyle Development Communication & Marketing team to deploy development marketing tools and collaterals.Key...

  • Executive Assistant to CEO

    hace 2 semanas

    Ciudad de México, Ciudad de México Salvo Software A tiempo completo

    Job Title: Executive Assistant to CEOWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our CEO. The ideal candidate will be responsible for managing the CEO's schedule, coordinating meetings, and maintaining accurate records.Key Responsibilities:Administrative Support: Provide administrative assistance to...

  • Executive Assistant

    hace 2 semanas

    Ciudad de México, Ciudad de México Another Company A tiempo completo

    About the PositionWe are seeking a highly organized and efficient Executive Assistant to join our team. The successful candidate will be responsible for managing the CEO's schedule, overseeing team needs, and facilitating communication between the team and new suppliers or corporate contacts.Responsibilities:Scheduling Master: Manage the CEO's agenda, team...

  • Executive Administrative Assistant

    hace 1 semana

    Ciudad de México, Ciudad de México American Express A tiempo completo

    About the RoleAt American Express, we're committed to delivering exceptional experiences for our customers and colleagues alike. As an Executive Administrative Assistant, you'll play a vital role in supporting our senior leaders, ensuring seamless execution of their priorities and initiatives.Key ResponsibilitiesCalendar management, meeting coordination, and...

  • Executive Assistant

    hace 3 semanas

    Ciudad de México, Ciudad de México Sagan A tiempo completo

    Job Title: Executive Assistant to Operations ManagerLocation: Remote (PST Time zone)Salary Range: up to 1200 USDWork Schedule: Monday Friday, 7:00 AM to 3:00 PM (PST)Company Overview:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between...

  • Account Executive Assistant

    hace 1 mes

    Ciudad de México, Ciudad de México Edelman A tiempo completo

    Job Title: Assistant Account ExecutiveWe are seeking a highly motivated and detail-oriented Assistant Account Executive to join our team at Edelman. As an entry-level account position, this role will provide the opportunity to learn the fundamentals of client service excellence and Communications Marketing programming.Responsibilities:Provide client service...